Executive Assistant

Executive Assistant to Founder and CEO who runs both a boutique music management company and a tech start up in the AI/metaverse space.

Responsibilities

(include but are not limited to) Oversee daily office management, including coordination of office supply inventories. Handle incoming calls, manage mail and packages, and maintain filing systems. Administer the intern intake process and manage the intern program. Manage the Executive's calendar, coordinating meetings with external stakeholders, including record label teams, publishers, agents, and entertainment industry executives. Update and maintain company and artist websites. Monitor and manage company social media accounts and posting schedules. Handle and safeguard highly confidential information for both internal and external projects. Organize domestic and international travel arrangements. Take detailed minutes during meetings. Conduct research and compile reports on various topics related to clients. Assist with team projects, particularly those related to touring and release schedules. Maintain and manage the contact database. Review and filter demo submissions from artists. Ensure executive leadership is informed of priorities, deadlines, and potential challenges.

Qualifications

A creative, organized, and personable individual with the ability to manage and prioritize a diverse array of tasks with ease. Comfortable performing high-level administrative tasks and interfacing with senior executives. Independent thinker with strong judgment and initiative, especially on time-sensitive assignments. Adaptable, able to set priorities and adjust to changing conditions, often under pressure. Excellent verbal and written communication skills. Genuine passion for music, the music industry, and popular culture. Interest in Web3 and emerging technologies is a plus. 1-2 years of music industry experience preferred. Strong interpersonal skills with the ability to effectively interact with a wide range of internal and external clients. Working hours10:00 AM - 7:00 PM or 9:00 AM - 6:00 PM