Administrative Assistant

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry and we pride ourselves on delivering our services with the highest degree of integrity.

We are seeking a full-time Administrative Assistant in Dayton, OH.

PLEASE APPLY DIRECTLY ON OUR WEBSITE: www.siertek.com/careers

Essential Job Functions

• Administrative support duties include review and finalization of correspondence, maintaining office file plans, filing and managing office documentation, preparing policies and instructions for distribution, ordering office supplies, recording and preparing meeting minutes, assisting with PowerPoint briefing development, assisting with Excel spreadsheet development, answering phone calls, scheduling and managing Outlook calendar appointments, scheduling and managing MS Team/CVR appointments, and other administrative duties.
• Duplicate documents and prepare materials for distribution to employees and/or supervisors such as binders, folders, surveys, assessments.
• Provide support to run audio/visual equipment during meetings, training sessions, and director's calls.
• Assist 711 HPW/OMM with tracking mandatory training requirements. The Contractor shall send follow-up reminders to supervisors/employees regarding deadlines and overdue requirements.
• Send training delinquency notifications to 711 HPW organizations for action and compliance enforcement as appropriate. Assist 711 HPW/OMM in the generation of graphs, charts, and statistics that represent training completion information to 711 HPW leadership.
• Assist 711 HPW/OMM with tracking data for manpower/staffing metrics to include measure processing timelines, coordination time on leave credit packages, advanced hiring rates, 3Rs (recruitment/retention/relocation) incentives, student loan repayments, and other applicable metrics.
• Assist 711 HPW/OMM with scheduling meetings, reserving conference rooms, booking VTC rooms, auditoriums and training facilities. Send invitations to requested participants and track and record attendance. Prepare, distribute and collect meeting evaluation forms as needed. Compile meeting feedback and results for 711 HPW/OMM as appropriate.

Minimum Qualifications

• Must be proficient with the following Microsoft Office applications: Outlook, Word, Excel, PowerPoint, Teams/Commercial Virtual Remote (CVR), and SharePoint.
• Must be proficient with the Defense Travel System (DTS) application.
• High School Diploma
• NACI Clearance