Office Coordinator

About the role:

The Office Co-ordinator plays a key role in ensuring the smooth and efficient day-to-day operation of a busy Dublin Airport office. This position supports facilities coordination, workspace planning, and administrative operations while acting as the main point of contact for internal teams and external suppliers. The role involves managing office logistics, coordinating meetings and events, overseeing suppliers and services, maintaining systems and records, and ensuring the workplace is organised, well-maintained, and operating to a high standard.

Please note, this is a 12-month contract.

Responsibilities:

• Oversee daily office operations to ensure an efficient and well-organised workplace
• Support the Head of Facilities coordinating and balancing the business load, capacity and skill planning requirements.
• Co-ordinate office space requirements, including layouts and workspace changes, managing visitors, set up of meeting rooms etc.
• Act as main point of contact in our Dublin office for all teams facilities queries
• Maintain and improve office policies, procedures, and systems
• Manage relationships with external suppliers and service providers
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Ordering office equipment, stationery and kitchen/catering supplies
• Manage catering, meeting requests for on/offsite Board & Executive meetings
• Oversight of office expenditure and invoice reconciliation
• Arranging courier, taxi, shipping and other services for the office
• Maintaining office systems, including data management and filing
• Provide operational administration support for a variety of vendor documentation including maintenance, catering, security, cleaning, and equipment vendors.
• Carry out daily / weekly building inspections ensuring all office accommodation is maintained to a high standard and acting where required

Ideal Candidate Profile

The ideal candidate will have previous experience in a similar role or senior administrative role within a fast-paced environment, with strong organisational, communication, and problem-solving skills. They will be highly proficient in Microsoft Office and comfortable working across multiple systems, with the ability to manage competing priorities and maintain excellent attention to detail. A proactive and adaptable self-starter, they will demonstrate strong time management, professionalism, and a client-focused approach, with the confidence to take initiative, make decisions, and coordinate effectively across teams and external partners.

About Flogas:

Part of the DCC Group, Flogas Ireland was established in 1978 supplying Liquefied Petroleum Gas (LPG) throughout the island and to this day remains one of the leading suppliers in Ireland, servicing a diverse range of market sectors, including commercial, agricultural, and domestic.

Over the years, Flogas has evolved and grown as an Energy business, and with the acquisition of Budget Energy, based in Derry, and Flogas Enterprise Solutions, we are now also a leading supplier of Natural Gas and Electricity, as well as Renewables, including Corporate Power Purchase Agreements, and energy services in both residential and commercial markets across the island of Ireland. Flogas actively supports micro-generation, which involves generating electricity from renewable sources such as solar photovoltaic (PV), micro-wind, micro-hydro, and micro-renewable combined heat and power We have an esteemed reputation within the Energy Industry and have been awarded the NSAI Quality System Certificate from the I.S. EN ISO 9001 Series.

As a Flogas Group, we are now driving our growth strategy to achieve our vision of being Irelands leading provider of total energy solutions, meeting our customers changing needs and delivering to the highest possible standard.

Why work with us?

Flogas is a well-established business within the DCC group and is continuing to grow, becoming a top provider in the energy sector, making it a very exciting time to be part of the Flogas Group. We offer a warm and welcoming environment, valuing our people and their input into the business. We encourage a collaborative workplace, where everyone feels included and heard.

Benefits:

• Competitive Salary
• Defined Pension Contribution
• Healthcare
• Staff discounts
• Hybrid work options (role dependant)
• Health and Wellbeing Supports
• Learning and Development
• Career Advancement is important to us in Flogas. All our roles are advertised internally, and we encourage internal progression right across the business.

Flogas is an equal opportunity employer. We encourage diversity and are committed to creating an inclusive environment for all employees.