Administrative Assistant

Full Time in Person Job Opportunity

$25.00 - $27.50hr

Benefits Available For Full Time Employees

• Generous Paid Time Off Policy
• Medical, Dental, and Vision Insurance
• Flexible Spending Account
• Basic Group Life AD&D Insurance (No Cost)
• Voluntary Life Insurance
• Other Voluntary Benefits
• Reimbursement for Professional Development Expenses
• Employee Assistance Program
• Retirement Program (401k)
• 8 Paid Holidays

Essential Duties And Responsibilities

• Ensure that all clients are treated with dignity and respect.
• Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients.
• Assist the Director in organizing promotional events, conferences, workshops, trainings, and inservice presentations as needed.
• Prepare and produce event mailings and email notices as directed.
• Create and maintain a referral source database and mailing list.
• Create print advertising and other promotional materials as needed.
• Arrange catering needs when necessary. Attend functions to greet attendees at reception table and oversee distribution of materials as needed.
• Coordinate travel arrangements for staff to attend conferences, submit conferences, and exhibit registrations, and ship exhibit materials when necessary.
• Schedule tours and site visits by reps and notify Seafield staff of expected visitors.
• Fill supply requests from reps, and arrange for delivery materials needed for speaking engagements, presentations and conferences.
• Provide tours of Seafield Center when needed.
• Arrange for speakers for outof-facility presentations when requested (schools, organizations, etc.)
• Assume responsibility to organize and execute all aspects of the annual Seafield Wellness Day
• Research and create Power Point Presentations
• Maintain, edit and update Union Summary Binder as needed.
• Prepare all P.R.F.’s generated by the department for Director’s signature. Follow up on receipt of checks for same
• Maintain the payroll and personnel charts of the department staff, recording vacation days, sick days, etc.
• Maintain an upto-date inventory of promotional items, advertising brochures, required departmental paperwork, and stationery for all departments.
• Serve as the Alumni Coordinator
• Notify referral sources of bed availability when necessary.
• Prepare agenda, gather handouts and generate minutes for monthly Marketing Meetings
• Receive assignments from Director and assume responsibility for completing tasks as directed.
• Answer phone calls and follow through on behalf of the Director when appropriate.
• Provide other duties as assigned by the Director.

Competency Requirements

• Written Communication Skills
• Verbal Communication Skills
• Computer Software Skills
• Functional Knowledge
• Prioritizing Workload
• Level of Independence
• Administrative Processing
• Research & Analysis

Education And Qualifications

Advanced business administration experience - typing, computer and telephone skills. Three years’ experience in office management with background in public relations.