Entry Level Office Administrator

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Information, Please See

https://illinoisjoblink.illinois.gov/jobs/13475239

MNJ is a leading technology solutions provider - (Digital Transformation

and IT Solutions Provider). Services include: Cloud, Security,

Connectivity, Technology Sourcing, Network Infrastructure, Professional

Provider. Established in 2002 with a vision to make an extraordinary

difference in the lives of our stakeholders.We are looking to add

an**Entry Level Office Administrator**to our team. This role will be

onsite at our Buffalo Grove, IL office.

Position Purpose

The primary purpose of this position is to oversee day-to-day office

activities. This includes but is not limited to answering incoming calls

to MNJs main phone, greeting visitors and escorting them through the

building, and performing general administrative support to the

accounting and finance departments.

Every effort has been made to identify the essential functions of this

position. However, it in no way states or implies that these are the

only duties you will be required to perform. The omission of specific

duties does not exclude them from the position if the work is similar,

related, or is related to an essential function of the position.

Position Responsibilities

• Answer incoming calls and transfer calls to appropriate department

and/or individual.

• Greet office visitors and notify the appropriate person.
• Maintain office security by following safety procedures and

controlling access via the reception desk.

• Order office and kitchen supplies and keep inventory of stock.
• Receive, sort and deliver incoming mail. Process postage and send

outgoing mail.

• Clean and organize kitchen before leaving each day. This includes

wiping down counters/tables, turning off coffee machines, running

dishwasher, turning off lights in kitchen, etc.

• Mail out AP checks with appropriate documents on a daily basis.
• Reconcile vendor invoices on a weekly basis, but no less than

monthly basis. Give reconciliation findings to appropriate manager.

• Complete New Vendor Set-Up requests.
• Assist in uploading, tracking, and maintaining Customer Sales

Exemption Certificates. Ensure all certificates are kept current.

• Assist Accounting with projects as needed including Cash

Application, Invoice processing, managing accounting boxes, etc.

• Assist with different departmental projects on an as needed basis.
• Support the marketing team with all internal events.
• Other duties as assigned.

Position Requirements

• High school diploma or equivalent required.
• 1 year of office experience.
• Must be comfortable and efficient using computer systems.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail.
• Must have pleasant demeanor when greeting guests and responding to

inquiries.

• Must be detail oriented and possess excellent organizational skills.
• Excellent verbal and written communication skills.
• Must be able to read, write, speak and understand the English

language.

• Must possess the ability to deal tactfully with vendors, customers,

employees and the general public.

MNJ recognizes that our employees are our biggest asset and that is why

we stress the importance of our culture and climate in our daily work.

We value and treat our colleagues with respect and promote working hard

by also having fun at work. Our team is a passionate group of

individuals in every department that are looking to give our clients the

best experience possible.

MNJ values our employees, and we want them to be healthy and happy. We

offer competitive salaries and a diverse blend of benefits to ensure

that we are a great place to work!

• Medical, dental, and vision insurance
• Company-paid Health Reimbursement Account (with applicable medical

plans)

• Flexible Spending Accounts (Health and Dependent Care)
• Company-paid life and AD&D insurance
• 401k (pre-tax and Roth options available) along with company

matching

• Voluntary supplemental life and AD&D insurance
• Voluntary short-term disability
• Voluntary long-term disability
• Accident Insurance
• Critical Illness Insurance
• Company-paid telehealth
• PTO & paid holidays
• Employee Assistance Program
• Employee recognition programs
• Referral bonus program
• Job training & professional development

The hourly pay rate for this role is \$19.00 - \$24.00/hour. Candidates

will be assessed and provided offers against the minimum qualifications

of this role and their individual experience.