Payroll Manager

R.D. Olson Construction

Commercial General Contractor – Hospitality & Multifamily

Location: Irvine, CA (On-site)

Position Summary

We are seeking a hands-on Payroll Manager with direct, in-house payroll processing experience. This is a technical, detail-driven role best suited for someone with a payroll or accounting-style background who enjoys owning the numbers, ensuring accuracy, and maintaining compliance. This position is not a generalist HR role.

The Payroll Manager is fully responsible for the end-to-end payroll function and serves as the internal subject-matter expert for payroll processing, payroll compliance, reconciliations, and system integrity. The Payroll Manager will also be responsible for the administration of our benefit programs.

Key Responsibilities

• Own and process full-cycle, in-house payroll (weekly/biweekly), ensuring accuracy, timeliness, and compliance
• Maintain and apply federal, state, and local payroll laws, including California wage & hour requirements
• Audit payroll data regularly to ensure proper pay rates, deductions, garnishments, taxes, and job costing allocations
• Reconcile payroll registers to general ledger and support accounting tie-outs and audits
• Manage payroll system configuration, earnings codes, deductions, taxes, and reporting
• Prepare and review payroll-related reports, quarterly filings, and year-end processing (including W-2s)
• Ensure accurate tracking and payment of payroll taxes, garnishments, and other withholdings
• Troubleshoot payroll discrepancies and independently resolve issues through research and documentation
• Partner with Accounting and HR leadership on payroll accuracy, system improvements, and process controls
• Maintain payroll documentation, checklists, and internal controls

What We’re Looking For

• Proven experience processing in-house payroll (not payroll review only)
• Strong technical knowledge of payroll calculations, taxes, and deductions
• Solid understanding of California payroll compliance
• Accounting-oriented mindset with comfort reconciling reports and balancing data
• High attention to detail with strong audit and quality-control instincts
• Advanced comfort working in cloud-based payroll systems and Excel
• Ability to work independently, manage deadlines, and own outcomes
• Professional, discreet, and methodical approach to sensitive data

Preferred Background

• Payroll Manager, Senior Payroll Administrator, or Payroll Accountant experience
• Experience supporting construction or project-based payroll environments a plus
• Prior involvement in system implementations or payroll process improvements

What We Offer

• Base salary $75,000-$115,000 (DOE) + bonus
• Full paid associate medical, dental, vision, sick, and 401(k) with generous match
• Named a Top Workplace by the Orange County Business Journal 5 years in a row.

This role is based in our Irvine headquarters and is on-site.