Executive Assistant - Entertainment

Executive Assistant - Entertainment

Location: Miami

Salary: $60,000 - $65,000 DOE

Our client is a fast-paced talent agency representing exceptional talent across entertainment, media, digital, and brand partnerships. Working at the heart of the business, this role offers a unique opportunity to work directly alongside the CEO in a highly dynamic, creative, and entrepreneurial environment.

They are looking for an organised, proactive, and highly discreet Executive Assistant / Personal Assistant who thrives under pressure, anticipates needs before they arise, and can seamlessly manage both professional and personal responsibilities with efficiency and confidence.

RESPONSIBILITIES

• Manage the CEO’s complex diary, scheduling, and calendar coordination
• Organise meetings, calls, travel itineraries, and appointments
• Prepare agendas, presentations, briefing notes, and meeting materials
• Liaise with talent, brands, clients, and industry contacts
• Support on events, shoots, launches, and agency projects
• Assist with office management and operational tasks when needed
• Help streamline processes and improve efficiency across the business

MAIN REQUIREMENTS

• Previous experience as an Executive Assistant, Personal Assistant, or similar role (preferably within entertainment)
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work in a fast-paced, ever-changing environment
• High level of discretion and professionalism
• Proactive mindset with strong problem-solving skills

SUMO are an equal opportunities employer. We encourage applications regardless of race, religion, ethnicity, sexual orientation, age, disability or gender. As an employment agency, SUMO are fully committed to providing an inclusive and accessible recruitment process for all (both internally and on behalf of our clients).

Thank you for your interest in the above vacancy. Please note - due to the high volume of CVs & applications we receive, we can't always get back to everyone, although we do try our best!