Recruiting Coordinator

## Position Summary The Recruiting Coordinator (RC) supports centralized onboarding execution from offer acceptance through hire and start date. This role ensures candidates complete all pre-employment requirements and onboarding milestones efficiently, accurately, and in compliance with organizational and client standards. RC team members operate within a shared-service model supporting multiple programs through standardized workflows. ## Responsibilities - Initiate onboarding activities following recruiter handoff. - Coordinate background investigations and drug/medical screenings. - Submit and track security clearance requests. - Schedule required training and onboarding activities. - Maintain onboarding status tracking in designated systems. - Serve as primary candidate contact post-offer acceptance. - Provide clear guidance on onboarding requirements and timelines to candidates, recruiters and hiring managers. - Monitor candidate progress and proactively resolve delays. - Ensure completion of required documentation. - Maintain accurate onboarding records. - Support audit readiness through proper documentation tracking. - Partner with recruiters to ensure clean onboarding handoff. - Communicate onboarding risks or delays to RC Lead. - Assist with gathering and reporting of metrics during the onboarding process. May be asked to create presentations, memos or reports. - May conduct occasional recruiting duties such as posting jobs, sourcing candidates, or scheduling interviews. - Assist with ad hoc projects and HR Recruiting communications portal by reviewing and resolving ticketing requests. - Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.  - Other duties as assigned. ## Qualifications - 1+ years’ experience in recruiting coordination, onboarding operations, administrative assistance or HR operations. - At least 1 year of experience providing administrative or program support in a professional office environment. - 1 year of experience maintaining accurate records, trackers, or databases, including data entry, updates, and reporting. - Experience supporting multiple tasks or requests simultaneously while meeting deadlines. - Able to work independently and collaboratively within a team. - Eager to research, learn independently, and master new systems. - Strong written and verbal communication skills sufficient to interact with internal teams and provide clear instructions or status updates. - Ability to follow defined workflows and standard operating procedures with a high level of accuracy. - Ability to handle sensitive or confidential information in accordance with company and program requirements. - Strong attention to detail. - Ability to manage high-volume workflows. - Excellent organizational and communication skills. - High school diploma or equivalent. - Proficient in Microsoft Office products. Required skills include: - Excel (e.g., filters, formulas, create pivot tables, conduct vLookup, conduct basic data analysis) - Word (document formatting) - PowerPoint (updating or creating presentations using templates) - Outlook (sending/receiving email and calendar invites, mail merge, inbox management) - May lift and carry items up to 25 lbs. - Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday