Accounts Payable Specialist – Trade (Merchandise)

Position Overview

Responsible for processing and reconciling merchandise-related trade payables across a multi-store convenience retail network. Ensures invoice accuracy, timely vendor payments, and alignment between vendor statements and internal records.

Key Responsibilities

• Process merchandise vendor invoices with a focus on accuracy and timeliness
• Reconcile vendor statements to the AP subledger; investigate and resolve variances
• Research and resolve invoice discrepancies, short pays, and unapplied credits
• Maintain vendor relationships and respond to inquiries regarding payments and balances
• Support weekly payment runs in alignment with approved terms
• Post ACH payments as required
• Assist with month-end close by ensuring AP balances are accurate and up to date
• Maintain compliance with internal controls and approval workflows
• Assist with other accounts payable functions and initiatives as needed

Qualifications

• 2+ years of accounts payable experience, preferably in retail or multi-location environments
• Strong reconciliation and problem-solving skills
• Proficiency in Excel and ERP/AP systems (PDI experience a plus)
• High attention to detail and ability to manage volume efficiently
• Self-starter and ability to work autonomously and with a team

Key Focus Areas

• Merchandise invoice accuracy
• Timely statement reconciliation and discrepancy resolution
• Vendor account integrity