Bookkeeper
Indexed description
Company Description
Aid the Silent is a Texas-based nonprofit dedicated to creating equal opportunities for deaf and hard-of-hearing children and teens. Through financial assistance and community initiatives, Aid the Silent provides resources such as hearing aids, speech therapy, ASL lessons, and access to educational tools. The organization also promotes spiritual growth and social inclusion through events like Deaf Young Life and Christian-based camps, ensuring all activities are fully accessible with live captioning and interpreters. Partnering with industry professionals and community advocates, Aid the Silent works to empower the entire deaf and hard-of-hearing community and raise awareness about their needs at both local and national levels.
Aid the Silent | Full-Time | On-Site (San Antonio Area)
Aid the Silent is seeking a highly organized and detail-oriented Finance & Donor Data Administrator to support the financial operations of our growing nonprofit serving Deaf and Hard of Hearing children and teens across Texas.
This role manages day-to-day bookkeeping functions while ensuring accurate tracking of restricted grants, donor contributions, and program budgets. The position works closely with the Executive Director and plays an important role in maintaining financial clarity, accountability, and reporting integrity across the organization.
This position does not write grants, but prepares financial documentation required for grant applications and reporting.
• Maintain advanced proficiency in QuickBooks
• Manage all day-to-day bookkeeping processes including A/P, A/R, journal entries, monthly billing, and General Ledger
• Enter appropriate levels of clarity and documentation within transaction memos
• Process and pay all invoices and reimbursements in a timely manner
• Complete monthly bank and account reconciliations by the 10th of each month
• Maintain accurate general ledger entries and supporting documentation
• Prepare and perform annual 1099 vendor reporting
• Under direction of the Executive Director, manage journal entries for restricted grants and donations to ensure financial accuracy and integrity
• Prepare financial documentation supporting grant applications and grant reporting
• Work closely with Executive Director to ensure coding and allocation percentages align with awarded grants
• Provide reports supporting internal departments related to grant management and applications
• Respond to occasional time-sensitive financial documentation needs related to grants
• Prepare monthly financial reports for the Executive Director
• Prepare financial reports for Executive Board meetings
• Provide monthly financial reports for staff responsible for departmental budget areas
• Assist Executive Director with uploading financial documentation for grant portals and reporting systems
• Enter and maintain donor data within Boomerang donor software
• Maintain reconciliation between Boomerang and QuickBooks
• Support gala preparation and reporting using One Cause event software
• Maintain website and store purchase entries within QuickBooks
• Coordinate with outside CPA firm to prepare documentation for year-end taxes
• Coordinate with outside payroll provider as needed
• Maintain confidentiality of donor, staff, and client information
• Maintain secure organization of all sensitive financial documentation
• 2–4 years nonprofit bookkeeping experience
• Advanced QuickBooks proficiency
• Experience reconciling multiple accounts monthly
• Strong attention to detail and organizational skills
• Ability to manage deadlines independently
Preferred• Experience working with restricted nonprofit funds
• Experience supporting financial documentation for grant reporting
• Familiarity with donor software such as Bloomerang
• Experience supporting nonprofit event financial systems such as OneCause
Full-time, on-site position
Flexible scheduling available outside of event periods
Occasional evening events (1–2 per month)
Salary based on experience
Aid the Silent is a Texas-based nonprofit serving Deaf and Hard of Hearing children through hearing technology support, education programs, family resources, and Deaf ministry access. The organization is expanding services through the development of the Deaf Children & Teen Development Center, creating a centralized hub for families across the region.
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Resume
Two professional references
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