Executive Assistant

About the company

Join a well-established, globally recognised investment firm with a strong reputation for delivering investment solutions and superior financial outcomes for clients worldwide. This role sits within the Office of the Superannuation Trustee (OST) — an independent function that ensures the Trustee's strategy and decisions remain aligned to the best financial interests of members. It is a unique environment where the quality of administrative support has a real impact on governance and outcomes for investors.

About the role

We are seeking a highly organised and proactive Executive Assistant to support a Superannuation Trustee Board and 2 senior leaders in a fast-paced environment. You will work alongside highly experienced, influential leaders who value a sophisticated EA, making this a unique, high-impact opportunity that spans two key areas in equal measure.

Duties

• Manage daily calendars for multiple executives, proactively prioritising conflicting needs and ensuring commitments are met.
• Provide dedicated administrative support to the Board and management committees, including meeting coordination, board pack management, and supporting the Company Secretary with documentation preparation, execution and filing.
• Coordinate multi-party meetings and conference calls, managing scheduling, agenda preparation and logistics across global time zones.
• Arrange travel, produce detailed itineraries and manage expense reconciliation in line with company policy.
• Draft, format and proof high-quality correspondence, reports, documents and presentations to a polished standard under tight deadlines.
• Organise team events, client functions and conferences, including venue liaison and catering coordination.
• Build trusted relationships with senior executives and external stakeholders, acting as a key liaison across the business.

Skills & experience

This is far from a traditional EA role. It calls for a sophisticated EA who thrives under pressure, manages competing priorities with ease, and builds trusted relationships while consistently delivering exceptional support.

• 2–4 years' experience as an Executive Assistant, ideally supporting senior executives and/or a Board of Directors.
• Experience in board administration or committee support is highly desirable.
• Background in financial services is desirable.
• High level of discretion, confidentiality, and judgment, particularly in handling sensitive information.
• Professional, polished communication style and strong stakeholder relationship skills at all levels.
• Proactive, solutions-focused mindset with the ability to anticipate needs and streamline processes.

Benefits

• A genuinely varied role spanning Board governance and executive support, no two days are the same.
• Competitive salary and bonus in a full-time, permanent position | Sydney CBD Office.
• Hybrid working arrangements supporting flexibility and work-life balance.
• Join a business with an excellent reputation and strong employee tenure, where people genuinely stay and grow.
• Be part of a close-knit, high-performing EA community with the backing of a wider global administration team.

Essential Requirements:

Applicants must be permanent residents or Australian citizens and will undergo a criminal record check.

If you thrive in a high-trust, governance-focused environment and are passionate about supporting senior executives at the highest level, we want to hear from you. Submit your resume via the Apply button today.