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All American Home Care LLC Linkedin · Posted 1mo ago

Human Resources Coordinator

Panama

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Role Overview

The Human Resources Coordinator supports a high-volume home care workforce by managing caregiver personnel files, tracking credential expirations, and ensuring all documentation is accurate and audit-ready. This role plays a key part in maintaining compliance and ensuring caregivers are fully cleared and ready to work without delays.

Key Responsibilities

  • Manage and maintain 200+ active caregiver personnel files, ensuring all records are accurate, organized, fully compliant, and audit-ready at all times
  • Maintain and update employee personnel files, ensuring all required documentation is completed, verified, and properly filed in a timely manner
  • Track and follow up on expiring documents (PPDs, physicals, clearances, etc.) and monitor overall compliance requirements
  • Support and conduct orientation sessions with professionalism and clarity for caregivers
  • Maintain accurate records within internal systems, including HHAeXchange (HHAx), to support compliance tracking
  • Prepare and organize documentation for state audits and compliance reviews
  • Monitor employee health records and escalate any compliance issues immediately
  • Provide day-to-day HR administrative support with strong attention to detail and efficiency
  • Coordinate effectively with internal departments to ensure smooth communication and workflow
  • Handle all employee information with a high level of confidentiality and professionalism

Qualifications

  • 1–3 years of experience in HR coordination or HR administration (home care preferred)
  • Experience tracking caregiver compliance and documentation
  • Proficiency with HRIS systems and Excel/Google Sheets
  • Ability to manage high-volume caseloads (200+ caregivers)
  • Strong attention to detail and documentation accuracy
  • Strong written, verbal, and presentation skills

Why Join All American Home Care

  • High-impact role directly supporting caregiver operations
  • Growth opportunity within a fast-growing home care organization
  • Team environment focused on accountability and results
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