Administrative Specialist

Administrative Coordinator – Service & Quality

Location: Camden, NJ

Pay: $25.00–$30.00/hr

Assignment Length: 1-Year Temporary Assignment

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Job Summary:

Our Client in Camden, NJ is seeking an experienced Administrative Coordinator to support their Service and Quality department. This is a one-year temporary opportunity paying $25–$30/hr, depending on experience. The schedule for this position is Monday through Friday, 8:30 AM to 5:00 PM. This role will provide comprehensive administrative and financial coordination support while ensuring consistency, accuracy, and efficiency across departmental processes.

Duties would include but are not limited to:

• Provide administrative support across the Service and Quality department
• Manage invoice intake, assessment, coding, processing, and confirmation
• Coordinate department G&A and Capital budget tracking and accounting using Inspyrus and related systems
• Coordinate New Vendor Packet processing with Accounting
• Prepare invoices for distributor partners and receive and document payment information
• Facilitate reproduction service requests, including printing and business cards
• Process export requests and maintain required records
• Process claims for retailer technical training travel reimbursements
• Administer no-show fee billing
• Schedule and coordinate internal and external meetings using SOA Travel
• Create, document, and maintain standard operating procedures for department workflows
• Ensure process continuity, accuracy, and consistency across all administrative functions

Requirements:

• Excellent professional and interpersonal skills with the ability to interact effectively with all levels of the organization, including Service and Quality teams, Accounting, and external vendors
• Strong organizational skills with the ability to prioritize, multitask, and adapt to changing workloads
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating billing, invoicing, and administrative processes

Preferred Qualifications:

• Working knowledge of Inspyrus and Oracle financial systems for billing and budgeting
• Familiarity with Export / Import compliance guidelines

Interested? Apply Now: https://www.jjstaff.com/apply-now/

For more information regarding this position or other opportunities contact J & J at: [email protected] or 856-751-5050.

Why Join J & J?

J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms.

Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more. Get Started at: www.JJStaff.com.

We Specialize in: Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional. Benefits: J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus.