Accounts Payable Specialist

Client: Non-Profit Organization
Role: Accounts Payable Specialist (Temporary to Permanent)
Pay Rate: $33/hr - $35/hr

Location: Midtown Manhattan - *Hybrid - 4 days a week onsite*

Job Description:

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  Invoice Management: Lead the end-to-end processing of vendor invoices and payment requests, ensuring all data is reviewed, verified, and accurately entered into the system.
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  Compliance & Controls: Guarantee that all transactions feature proper coding, documentation, and executive approvals in strict alignment with internal AP policies and financial controls.
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  Payment Execution: Facilitate seamless payment runs, prioritizing accuracy and timeliness while maintaining comprehensive supporting documentation.
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  Financial Reporting: Assist with the preparation of AP aging reports and activity logs; support the Finance team during month-end close cycles to ensure books are balanced and reconciled.
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  Account Reconciliation: Proactively reconcile vendor statements to identify and resolve variances, discrepancies, or missing documentation.
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  Regulatory Adherence: Ensure all workflows remain in full compliance with IRS regulations and standard organizational procedures.
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  Strategic Support: Assist Finance leadership with ad-hoc reporting, data analysis, and special projects as required.

Vendor Relations & Stakeholder Engagement

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  Database Management: Oversee the setup and maintenance of vendor records, ensuring all critical compliance data (including W-9s and banking information) is current and secure.
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  Communication Hub: Manage the AP department's primary mailbox, ensuring all internal and external inquiries are routed correctly and addressed promptly.
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  Internal Liaison: Act as a reliable point of contact for internal stakeholders to clarify AP policies and facilitate smooth approval workflows.
  

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).