Bookkeeper

NAI Pensacola is hiring a bookkeeper to support our commercial real estate brokerage and property management operations. This role is ideal for someone who is organized, accurate, dependable, and comfortable working with financial records, invoices, reports, and tenant/property-related accounting details. The position will work as part of a two-person accounting support structure, providing added coverage, improved workflow, and stronger internal support for our growing property management division.

Responsibilities

• Maintain accurate and up-to-date financial records using various accounting software such as QuickBooks, Yardi,and other relevant tools.
• Perform bank reconciliations and general ledger reconciliations to ensure consistency across all accounts.
• Process accounts payable and accounts receivable transactions efficiently while verifying accuracy.
• Prepare journal entries, conduct account analysis, and manage double-entry bookkeeping procedures in accordance with GAAP (Generally Accepted Accounting Principles).
• Reconcile balance sheets by verifying assets, liabilities, and equity accounts regularly.
• Assist with tax filings, and governmental accounting requirements as needed.
• Generate detailed financial reports, including balance sheets, income statements, and other reports for management review.
• Support budgeting activities and provide insights into financial concepts relevant to organizational goals.

Skills

• Proficiency with accounting software such as QuickBooks Online, Yardi, and other financial tools.
• Strong understanding of corporate accounting principles and practices.
• Experience with GAAP standards, general ledger accounting, bank reconciliation, and account reconciliation processes.
• Ability to perform detailed account analysis, journal entries, and balance sheet reconciliation accurately.
• Comfortable using modern technology tools to improve workflow efficiency
• Ability to use technology responsibly while maintaining accuracy, confidentiality, and professional judgment
• Willingness to learn and adopt new systems, templates, and process improvements
• Maintaining vendor records, W-9s, certificates of insurance, tenant information, and customer records
• Experience using AI-assisted tools, Microsoft 365, or other productivity platforms to help organize information, draft routine communications, summarize data, and streamline recurring administrative processes
• Excellent understanding of debits & credits, double-entry bookkeeping systems, monthly end close, and financial report writing skills.
• Strong organizational skills with the ability to handle multiple tasks such as budgeting, account analysis, and general ledger reconciliation effectively.

Join us to be part of a dedicated team that values precision in financial management while fostering a lively environment focused on growth and success!