Admin Assistant,GG,ShenZhen

The position is responsible for providing administrative support to commercial/AE leaders in Shenzhen office with administrative activities, day-to-day administrative support, to which including travelling arrangement, expense report preparation, meeting planning & logistics support, sample shipment, and document processing etc.

Day to Day Responsibilities: (must to fill)

• Assist commercial leadership to handle reporting, traveling logistics and expense report requirement, interpretation and translation, calendar management, documentation etc.
• Maintain appointments and meetings by scheduling and coordinating appropriate time, coordinating with internal and external contacts as needed.
• Sample process management for AE team including custom clearance. Experience in customs affairs preferred.
• Document conversation and discussions and provide interpretation as needed
• Arrange leadership visits to China
• Play as an important role on office activities, such as preparing meeting; organizing team building; coordinating oversea colleagues visit to China etc.
• Archiving the sales agreements (CCMS and CDTCQ) for the AM/CSR team, including getting signature approval and documents sign and chop
• Delivering/posting the AR invoice hard copies to customers, including printing and signature and chop

• Translation support
• Company car management
• Other admin issues assigned by the manager
• Good communication skills and coordination skills
• Independent with strong problem-solving skills
• Fluent written and spoken Chinese & English
• Highly proficient in using MS office tool kit especially on Calendar Scheduling/Excel/PPT/Outlook/Word (Project – desired, but not required)
• Excellent time management and able to handle multi-tasks well
• Previous executive assistant experience
• Discipline, accountable, Considerate
• Team work, able to work as part of a team; meets own requirements while supporting others
• Attitude: Positive working attitude; Willing to take on a task where needed
• Proactive: Reviews situations and proactively act on the opportunities to contribute team success
• Integrity: honest and open