Senior Accounts Payable and Receivable Representative

General Description/Primary Purpose

The Senior Accounts Payable and Receivables support students and the Department of Housing and Residence Life by ensuring accurate and timely financial transactions. This position is responsible for performing accounting and financial functions related to accounts payable and receivables operations. Key accounts payable responsibilities include entering requisitions, processing invoices, reconciling vendor statements, preparing and posting journal transfers, reviewing and monitoring encumbrances, managing change orders, resolving discrepancies with departments and vendors, and administering all Housing and Residence Life purchasing card accounts, including travel-related transactions.

Through collaboration with campus partners and adherence to university and state policies, the position contributes to reliable financial operations that enable Housing and Residence Life to effectively serve students.

Job Functions

Core Responsibilities

• Oversees accounts payable and procurement operations, including requisitions, purchase orders, invoices, change orders, vendor payments, and purchasing card activities, ensuring compliance with university, state, and departmental policies and internal controls.
• Conducts financial reconciliation and analysis of vendor statements, encumbrances, liability accounts, and transactional activity; researches and resolves discrepancies to ensure accurate classification and reporting in Workday.
• Ensures financial data accuracy across enterprise systems by reconciling and validating transactions between the residential management system (StarRez) and Workday.

Accounts Receivable and Student Accounts

• Manage and review student housing accounts, monitoring balances and producing regular aging, delinquency, and management reports for the Assistant Director of Housing Operations and Budget.
• Analyze, verify, and maintain accurate student financial data using Workday and housing-specific systems (StarRez).
• Monitor student financial aid disbursements to ensure coverage of housing charges.
• Ensure accurate assessment and posting of rent, damage charges, cleaning fees, and miscellaneous housing fees.
• Prepare, issue, and track rent assessment invoices for third-party vendors.
• Monitor delinquent accounts and ensure departmental collection procedures are followed.
• Provide housing credit information to authorized off-campus agencies upon receipt of student consent, ensuring confidentiality and timely response.

Analysis, Reporting, and Support

Support the Assistant Director with budget projections, cost analysis, and year-end close activities.

Assist with compiling departmental deposits and supporting year-end accounts payable and receivable closing procedures.

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