Program Assistant

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https://illinoisjoblink.illinois.gov/jobs/13475136

• Position Summary:**\

Eastern Illinois University is seeking candidates for a Program

Assistant position in the Office of International Students and Scholars.

This position reports to the Director of International Programs. This

position will manage communications with OISS by working closely with

staff and managing daily operations of the office.

Essential Duties And Responsibilities

• Work closely with the Admissions and Records Associate to assist

with international student orientation and other programs/events.

• Manage daily office operations including reconciling monthly

transactions and budget reports, P-card statements, fixed assets,

travel forms, records retention, office supplies and equipment,

requisition/purchase orders, machforms.

• Manage and maintain communication/networks with F-1 students,

applicants, and EIU staff/faculty.

• Coordinate the work of the International Education Council (IEC) by

scheduling meetings, attending meetings, and preparing and

distributing agendas and minutes of meetings.

• As a Designated School Official (DSO) authorized by the Department

of Homeland Security, stay current on change in immigration

policies, procedures, and laws. In accordance with the Department of

Homeland Security (DHS) rules, A Designated School Official (DSO)

must be either a citizen or a lawful permanent resident of the

United States.

• Assist with maintaining and updating student appointments with PDSO

and troubleshooting SEVIS related issues.

• Monitor and update the federal database (SEVIS) and manage paperwork

for international recruiting agencies.

• Performs other related duties as assigned, e.g. budget and payroll

Knowledge, Skills And Abilities

• General knowledge of general office practices and procedures
• Knowledge of principles and processes for providing customer and

personal services. This includes assessment of customer needs,

meeting quality standards for services and evaluation of customer

satisfaction

• Skill in oral and written communication
• Ability to work effectively with staff, the public and outside

constituency groups

• Ability to organize and multi-task
• Ability to supervise and knowledge of administrative concepts and

methods

• Ability to utilize various computer software packages
• Ability to work independently and exercise judgment in order to be

able to analyze and investigate a variety of questions or problems