Executive Assistant

About the Opportunity:

We are seeking a highly proactive, polished, and business-oriented Executive Assistant to support senior leadership in establishing and scaling the operations of a well-known international brand in Dublin, Ireland.

This is a high-visibility role requiring exceptional coordination, communication, and organizational skills. The ideal candidate will act as a trusted partner to leadership, supporting strategic initiatives, operational setup, stakeholder coordination, and day-to-day executive management during an exciting growth phase.

Key Responsibilities:

Executive & Business Support

• Manage complex calendars, meetings, travel schedules, and executive priorities
• Coordinate leadership meetings, prepare agendas, MOMs, and follow-up actions
• Support leadership in daily operational and strategic activities
• Act as a key point of contact between leadership, internal teams, and external stakeholders

Business Setup & Coordination

• Support the setup and coordination of the Dublin office and related operational activities
• Coordinate with external vendors, consultants, legal, finance, and administrative partners
• Assist in documentation, presentations, reporting, and process organization
• Track critical business milestones, timelines, and deliverables

Stakeholder Management

• Liaise confidently with global teams, partners, consultants, and senior executives
• Maintain confidentiality while handling sensitive business information
• Support cross-functional communication across international teams

Administration & Operations

• Manage business correspondence, records, and executive documentation
• Organize leadership visits, events, and internal/external meetings
• Ensure smooth administrative and operational workflows during the expansion phase

Candidate Profile

Experience:

• 5–10 years of experience as an Executive Assistant, Business Coordinator, or Executive Office professional
• Experience supporting senior leadership, founders, CXOs, or international teams

Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• High level of professionalism, discretion, and confidentiality
• Strong problem-solving and execution mindset
• Ability to work in a fast-paced, evolving environment