Financial Operations & Accounting Specialist

Financial Operations & Accounting Specialist (QuickBooks, Reconciliation, Multi-Entity) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a Financial Operations & Accounting Specialist to take ownership of financial records, reconciliations, and reporting across multiple entities. This is a hands-on, execution-driven role — not basic bookkeeping. You will: - Ensure clean, accurate financial data - Identify and resolve discrepancies - Maintain structured reporting systems - Improve financial workflows over time If you enjoy working with data, spotting issues quickly, and building clean systems — this role is built for you. What You’ll Own Financial Records & Reconciliation - Maintain and reconcile financial records across multiple entities - Ensure accuracy of transactions in QuickBooks - Identify discrepancies and resolve issues proactively - Maintain clean, audit-ready financial data Reporting & Data Management - Prepare monthly financial reports and summaries - Build and maintain tracking systems in Google Sheets / Excel - Ensure consistency across systems and reports - Deliver clear, structured financial insights Expense & Transaction Tracking - Track: - Property-level expenses - Capital expenditures (CapEx) - Interest and financial activity - Maintain accurate categorization of all transactions - Keep documentation organized and accessible Issue Identification & Resolution - Review financial data to detect: - Errors - Inconsistencies - Missing entries - Investigate discrepancies and implement fixes - Maintain high standards of financial accuracy Vendor & Bank Coordination - Conduct follow-ups with: - Banks - Vendors - Verify transaction details and balances - Ensure alignment between internal records and external data Process Improvement & Documentation - Identify inefficiencies in financial workflows - Improve systems, trackers, and reporting structures - Build repeatable processes for ongoing operations - Document workflows for consistency and scalability What Makes You a Strong Fit - Extremely detail-oriented with strong accuracy mindset - Analytical thinker who enjoys solving data discrepancies - Comfortable managing multi-entity financial workflows - Organized and process-driven - Self-sufficient and able to work independently - Strong communicator with clear, professional English Requirements (Must-Have) Core Experience - Experience in: - Accounting - Bookkeeping - Financial operations - Hands-on experience with: - QuickBooks (multi-entity preferred) Technical Skills - Advanced Google Sheets / Excel: - Complex trackers - Formulas - Data structuring - Strong ability to: - Identify discrepancies - Analyze financial data - Maintain clean records Work Style - High attention to detail - Strong problem-solving skills - Ability to work independently with minimal supervision - Clear written and verbal English communication Nice to Have - Experience with: - Multi-entity businesses - Property-based accounting - Familiarity with: - CapEx tracking - Financial reporting structures - Experience using: - Google Drive - Slack - Email-based workflows - Exposure to: - Process improvement - System optimization Tools You’ll Use - QuickBooks - Google Sheets / Excel - Google Drive - Slack / Email What Success Looks Like - Highly accurate financial records and reconciliations - Timely and reliable monthly reporting - Discrepancies identified and resolved proactively - Clean, structured financial tracking systems - Continuous improvement in processes and workflows - Strong leadership confidence in financial data Key Metrics (KPIs) - Accuracy of reconciliations and records - Timeliness of monthly reports - Number of discrepancies identified/resolved - Data cleanliness and organization - Process improvements implemented Interview Process - Initial Screening Call - Recruiter Interview - Final Interview - Offer & Onboarding Apply Now If you’re someone who thrives on accuracy, structure, and solving financial data problems, this role gives you full ownership of financial operations across multiple entities. Apply now and help build clean, reliable financial systems that leadership can trust.