Executive Assistant

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration. Key

Responsibilities

Executive & Administrative Support - Provide executive support to the Managing Partner and senior leadership at HNT - Manage calendars, meetings, scheduling, and priorities - Keep stakeholders organized, on track, and aligned with deadlines - Coordinate meetings, prepare agendas, minutes, presentations, and follow-ups - Screen emails and communications - Prepare reports, documents, correspondence, and presentations - Arrange travel, accommodation, and logistics - Maintain confidential records and files CRM & Process Management - Support HNT CRM optimization, workflows, and process improvements - Create and maintain checklists, precedents, templates, and forms - Upload and manage documents, precedents, and workflows - Ensure CRM processes run effectively and accurately - Assist with CRM administration and third-party coordination Operational & Business Support - Provide admin and operational support to HNT partners - Assist with marketing and business initiatives - Support meetings, reports, tracking, and action items - Conduct research for partners and senior team members - Contribute to process improvements and efficiency Case & Team Support - Provide case matter support as directed - Assist and cover team members when required - Liaise with internal and external stakeholders - Maintain accuracy and attention to detail across all tasks Skills & Experience - Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role - Strong ability to manage multiple priorities in a fast-paced environment - Exceptional organizational and time management skills - Ability to proactively manage schedules and keep senior stakeholders accountable to priorities - Strong written and verbal communication skills - High attention to detail and problem-solving ability - Strong Microsoft Office and administrative systems experience - Experience using CRM systems and workflow management tools is highly regarded - Ability to maintain confidentiality and professionalism at all times - Ability to work independently and use initiative Technical Requirements - Should have personal and working laptop/ Desktop, and one (1) back up - Has Noise-cancelling headset (for interview and meetings) - Back up internet connection (at least 100 mbps) Benefits: - 100% remote work setup. - Work-life balance with Australian business hours; no night shifts - Competitive compensation paid fortnightly via international payment platforms (e.g., Wise) - Opportunity to work with a dynamic, growth-oriented Sydney-based accounting firm.