Executive Administrative Assistant – Senior Leadership Support

Executive Administrative Assistant – Senior Leadership Support

Dallas, TX (In-Office | Must be local)

$29/hour (approximately $60,000 annually, based on 40 hours/week)

Join a leading global financial services firm as an Executive Administrative Assistant, where you’ll serve as a trusted partner to senior leaders in a fast-paced, high-performance environment. This role is ideal for an experienced administrative professional who excels at managing complexity, anticipating needs, and operating with a high degree of professionalism and discretion.

Key Responsibilities

Executive & Business Support

• Partner closely with senior executives and their teams to provide seamless administrative and operational support
• Manage shifting priorities and provide proactive solutions to keep leaders organized and effective
• Support business operations through documentation, invoicing, reporting, and special projects

Calendar, Meetings & Communications

• Oversee complex, high-volume calendars across multiple time zones
• Coordinate internal and external meetings, including senior stakeholder interactions
• Serve as a primary point of contact for scheduling and communications, handling sensitive interactions with professionalism

Travel & Logistics

• Coordinate domestic and international travel, including flights, accommodations, and itineraries
• Prepare and manage expense reports and related documentation with accuracy and timeliness

Confidentiality & Operations

• Handle highly sensitive information with discretion and sound judgment
• Ensure alignment with internal policies and compliance requirements

Qualifications

• 3–5+ years of experience supporting senior executives in a fast-paced corporate or financial services environment
• Proven ability to manage complex calendars and multiple priorities with minimal oversight
• Strong communication skills and executive presence
• High attention to detail with excellent organizational and problem-solving abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
• Experience with expense platforms such as Concur preferred

What Sets You Apart

• You anticipate needs before they arise and take initiative without being asked
• You’re calm under pressure and thrive in high-volume, fast-moving environments
• You operate with professionalism, discretion, and strong business judgment

Why This Role

• Opportunity to support senior leadership within a globally recognized financial services organization
• Exposure to a fast-paced, high-performing business environment
• Strong foundational experience for continued growth in executive support

Important Note: This is an in-office role based in Dallas, TX. Candidates must be local and available to work on-site.

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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