Senior Executive / Assistant Manager - Export and Logistics, Savli, Vadodara (India)

Department: Logistics / Supply Chain / Distribution / Transportation

Location: India

We are seeking an experienced Senior Executive / Assistant Manager - Export, Distribution, and Logistics to join our team. The ideal candidate will have a strong background in export, distribution, and logistics, with a focus on managing the flow of goods, products, and supplies from manufacturing to end-customers.

Key Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Export Management

• Prepare and manage export documentation : Prepare and manage export documentation, including Commercial/Export Invoices, Packing Lists, Shipping Bills, bills of lading (BL), and certificates of origin (COO).
• Coordinate with CHA, CFT, and other stakeholders: Coordinate with Customs House Agents (CHA), Container Freight Stations (CFT), and other stakeholders to ensure smooth export operations.
• Ensure compliance with export regulations : Ensure compliance with export regulations, including those related to customs, taxes, and trade agreements.
• Arrange for shipping and logistics : Arrange for shipping and logistics, including booking freight forwarders and tracking shipments.
• Manage export licenses and permits : Manage export licenses and permits, including obtaining and renewing licenses and permits as required.
• Conduct export audits and compliance checks: Conduct export audits and compliance checks to ensure that export operations are compliant with regulations and company policies.

• Manage and optimize the distribution network: Manage and optimize the distribution network, including relationships with distributors, wholesalers, and retailers.
• Collaborate with the inventory team: Collaborate with the inventory team to ensure accurate inventory levels and minimize stockouts and overstocking.
• Ensure timely and accurate order fulfillment: Ensure timely and accurate order fulfillment, including picking, packing, and shipping.
• Manage distribution agreements and contracts: Manage distribution agreements and contracts, including negotiating and renewing agreements as required.
• Conduct distribution audits and compliance checks: Conduct distribution audits and compliance checks to ensure that distribution operations are compliant with regulations and company policies.

• Manage transportation operations: Manage transportation operations, including carrier selection, routing, and scheduling.
• Collaborate with the warehouse team: Collaborate with the warehouse team to ensure efficient receipt, storage, and shipment of goods.
• Optimize logistics operations: Optimize logistics operations to reduce costs, improve efficiency, and enhance customer satisfaction.

• Communicate with cross-functional teams: Communicate effectively with cross-functional teams, including sales, marketing, product development, and manufacturing, to ensure alignment and collaboration.
• Participate in cross-functional meetings: Participate in cross-functional meetings, such as sales and operations planning (S&OP) meetings, to ensure that export, distribution, and logistics strategies are aligned with business objectives.
• Collaborate with sales team: Collaborate with the sales team to ensure that customer requirements are met, and that export, distribution, and logistics operations are aligned with sales strategies.

Skills and Abilities.

• Strong knowledge of inventory management, logistics, and supply chain principles.
• Excellent communication, interpersonal, and team management skills.
• Strong problem-solving and conflict resolution skills.
• Strong attention to detail and analytical ability.

• Education: Bachelor's / Master's degree in Supply Chain Management, Logistics, Business Administration, or related field.
• Experience: 7- 10 years of experience in export, distribution, and logistics, with a focus on management.