Events Manager

Summary

Reporting to the Operations Director, the Events Manager is responsible for managing the logistics and execution of Autism New Jersey’s Annual Conference and other agency events. As a member of the Operations Department, this role also collaborates with other departments to manage and execute logistics for occasional program-driven events, such as symposia, trade shows, and information fairs.

Required Qualifications

• Bachelor’s degree in a relevant field (may be substituted with experience)
• Manage multiple diverse tasks at one time
• Demonstrated project management
• Represent Autism New Jersey in a highly professional manner
• Demonstrated initiative and problem-solving
• Collaborate with colleagues
• Maintain confidentiality
• Demonstrated event management experience
• Relationship development

Desired Qualifications

• Advanced knowledge of Microsoft Excel and Adobe Acrobat
• Knowledge of BehaviorLive, Bloomerang CRM, Canva
• Advanced understanding of data integrity best practices

Responsibilities

Annual Conference

• Operations and Logistics
• Manage the annual conference logistics and project
• Meet conference attendance and revenue goals
• Interface with all internal and external stakeholders at regular intervals
• Manage and administer all conference-related databases and software (e.g., BehaviorLive)
• Provide superior customer support to all conference attendees, exhibitors, presenters, and VIPs
• In collaboration with the Operations Director, review conference processes, source data, and key performance indicators regularly
• Suggest new conference operational efficiencies and processes
• Maintain accurate records of all conference revenue and expenses and generate reconciled financial reports as requested
• Manage and execute complete exhibitor and convention set-up processes

• Communications
• Manage sponsorship and advertising packages, benefits tracking, and related marketing in collaboration with the Digital and Creative Director
• Research, obtain, and order samples of branded conference signage and other promotional items
• Plan, organize, schedule, and execute annual conference e-blasts, news, articles, and related content in collaboration with the Communications Department
• Provide support to the Digital and Creative Director in developing and executing the conference marketing and branding strategy
• Program
• Take direction from and support the Director of Programmatic Impact in obtaining presentation and keynote proposals from presenters via BehaviorLive
• Communicate directly with presenters as appropriate (e.g., logistical questions, room reservations)
• In collaboration with the Director of Programmatic Impact, co-construct the conference schedule and venue room assignments
• Support the program team in processing continuing education certificates as requested
  

Agency Support and Events

• Project Support
• Manage discrete, interdepartmental projects as directed by the Operations Director
• Agency Marketing / Giveaway Ordering
• In collaboration with the Digital and Creative Director, manage agency marketing/giveaway procurement, organization, tracking, and distribution of products/items
• Events
• Collaborate with other agency departments to support and manage non-Annual Conference event logistics as the need arises
• Attend agency events as appropriate
  

Universal Responsibilities

• Maintain all relevant professional standards, including ethics, confidentiality, and applicable certifications and licenses.
• Represent Autism New Jersey in the community where appropriate.
• Participate in agency events and any other activities as directed by your supervisor.
• Collaborate with other departments on various projects to support the mission and vision of Autism New Jersey.
• Provide superior customer service by phone, email and in person.
• Additional duties as assigned by the Operations Director or Executive Director

Benefits (including but not limited to)

• Generous PTO and sick time
• 3% retirement contribution match
• Medical and dental insurance
• Long-term disability insurance

Notes

• This is a 40-hour per week position that is exempt from overtime rules. The work week is typically Monday – Friday 8am-5pm and subject to approval by the Executive Director. The schedule may occasionally include weekends and evenings and vary depending on the needs of the agency.