Marketing Assistant

We are looking for a Marketing Assistant to support proposal development, branded marketing materials, and stakeholder communications for a Long-term Contract position in Phoenix, Arizona. This role works closely with project teams and cross-functional partners to keep pursuit materials, databases, and visual assets accurate, organized, and presentation-ready. The ideal candidate is comfortable managing multiple deadlines, coordinating logistics, and contributing to high-quality marketing deliverables that strengthen client engagement.

Responsibilities:
• Support the preparation of pursuit and client-facing materials by coordinating qualifications packages, proposal submissions, interview materials, and follow-up documentation.
• Draft, review, and refine written content such as cover letters, project narratives, and supporting documents to ensure clarity, consistency, and careful presentation.
• Maintain resumes, project sheets, project lists, and other collateral by updating content and formatting materials to align with established brand standards.
• Organize proposal files and marketing records, including document storage, printed submission assembly, shipping coordination, and meeting setup for interview preparation.
• Manage the marketing photo library by tracking image assets, arranging project and headshot photography, and overseeing related agreements and scheduling.
• Enter and update information in marketing databases, produce requested reports, and perform periodic checks to preserve data accuracy and completeness.
• Partner with teams such as Business Development, Human Resources, IT, Training, and Safety to assemble customized packages and internal marketing support materials.
• Assist with post-project surveys, client and employee event coordination, office communications, and other special assignments that support broader marketing initiatives.
• Build effective working relationships across the marketing team and provide guidance on the proper use of marketing tools, templates, and resources.
• Experience supporting marketing coordination, proposals, or related administrative functions in a business environment.
• Working knowledge of RFP and RFQ processes, including document preparation, submission support, and deadline management.
• Proficiency with Adobe InDesign and familiarity with producing brand-consistent marketing materials.
• Strong writing, proofreading, and editing skills with close attention to formatting accuracy and detail.
• Ability to organize multiple projects at once, manage shifting priorities, and meet time-sensitive deadlines.
• Experience maintaining databases, logs, or shared marketing records with a high level of accuracy.
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams and stakeholders.
• Event coordination or event support experience is preferred.
TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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