Assistant to Dean (School of Business Administration)

Job Summary

The Assistant to the Dean works with the Dean to support the management of school staff, handle a variety of administrative and clerical duties, and perform other essential tasks related to the daily operations of the school's programs. This position plays a key role in fostering a cohesive team of students, faculty members, and staff, all working together to serve the educational and research mission of the school.

Job Description

• Maintain strong communication between the Dean, faculty members, staff, and students.
• Act as a problem-solver when needed and in accordance with work responsibilities.
• Assist in data collection and collation of information and support the dissemination of information to internal and external stakeholders.
• Maintain a comprehensive administrative filing system for Dean’s office.
• Ensure confidentiality and discretion regarding school business and files.
• Perform general administrative duties, including word processing, filing, answering phones, photocopying, faxing, and creating and retrieving correspondence.
• Manage the Dean's extensive schedule and handle or supervise all regular correspondence, travel arrangements, schedules, and administrative activities.
• Organize and maintain data related to the school, current and prospective faculty and staff information, workload, and compensation, and prepare reports as needed.
• Provide administrative and logistical support to the Dean's office, including support for events related to the school.
• Collaborate with the Dean to write proposals, grants, and other reports.
• Work with Program Directors and Assistants to Program Directors to ensure effective coordination of school activities.
• Provide support to various committees, including recording and transcribing minutes, preparing agenda packages, and arranging meeting logistics.
• Assist in meeting coordination and planning and follow up on deadlines for various tasks as required.
• Administer the business functions of the school, including preparing documents for signature, petitions, purchase orders, expense claims, and other administrative processes.
• Monitor and manage daily and monthly attendance for all school TAs, instructors, and related subordinates to ensure smooth daily operations.
• Perform any other tasks assigned by the Dean that are within the scope of the role's responsibilities.

Job Requirements

• Bachelor's degree in related field
• 3–5 years of related experience.
• Strong Database Management and Office Management skills.
• Excellent command of English Language.
• Strong communication, time management and problem-solving skills.

If you are interested, kindly submit your CV to: [email protected]

Please mention (Assistant to Dean - School of Business Administration) in the subject field.