Executive Office Assistant

Trueline's client, a growing professional services firm focused on operational excellence, is seeking an Executive Office Assistant to join their team in West Hartford, CT. This is a highly visible, in-office role supporting daily operations, workplace experience, and administrative functions. It is a great opportunity for someone proactive and detail-oriented who enjoys wearing many hats and making an immediate impact.

*THIS IS AN ONSITE ROLE, NO EXCEPTIONS

**NEEDS A SELF-STARTER WHO TAKES INITIATIVE

***MUST BE PROFICIENT IN MICROSOFT OFFICE, ESPECIALLY EXCEL

What You'll Do as the Executive Office Assistant:

• Manage day-to-day office operations to ensure a smooth, organized, and welcoming environment
• Coordinate travel arrangements, including booking flights, hotels, and itineraries
• Process invoices and support basic accounting workflows
• Manage vendor relationships, including sourcing and coordinating services and supplies
• Support office layout, organization, and general upkeep
• Assist with internal events, team activities, and culture-building initiatives
• Prepare reports, track data, and support leadership with administrative needs
• Help develop and document internal processes and office policies

Must-Haves as the Executive Office Assistant:

• Strong working knowledge of Microsoft Outlook, including calendar management and scheduling across teams
• Solid Excel skills, including the ability to create and use formulas
• Highly organized with strong attention to detail
• Proactive, self-starter mindset with a willingness to jump in wherever needed
• Comfortable handling a wide range of tasks, from administrative work to hands-on office support
• Strong communication skills and ability to work collaboratively in a team environment
• Ability to work onsite Monday through Friday

Nice-to-Haves as the Executive Office Assistant:

• Experience with QuickBooks or similar accounting tools
• Prior experience in office operations, administrative support, or coordination roles
• Interest in workplace experience, office design, or company culture initiatives

Our Client Offers:

• A collaborative, team-oriented environment where contributions are visible and valued
• Exposure to multiple areas of business operations and leadership
• Opportunities to take ownership and grow within the role
• A stable, full-time position with meaningful day-to-day impact