Junior Human Resources Specialist

Overview

Nakupuna Companies is seeking an innovative, collaborative professional to join its Human Resources team as a Junior Human Resource Specialist. This entry-level role provides administrative support to the Human Resources team and assists with day-to-day HR operations. The Junior Human Resource Specialist supports new hire processing and onboarding, maintains accurate employee records, and helps ensure HR systems are current and compliant.

Working closely with HR team members, Business Operations, and hiring managers, this role assists with processing new hires, responding to employee inquiries, and supporting employee lifecycle activities. The position also helps manage HR ticket requests, employment verifications, and other general administrative tasks, while escalating complex or sensitive matters to senior HR staff as appropriate. This position will be based in the Honolulu, Hawaii office.

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.

• Send out notification of new hire setup and offer letter to HR Team, Business Operation, and Hiring Manager to ensure new hires are processed on time
• Create and setup new hire(s) checklist MS Outlook calendar
• Manage file feeds and troubleshoot errors sent by iCIMS (ATS) and ADP (HRIS)
• Serve as a backup to set up, coordinate, and conduct new hire onboarding
• Organize, track, maintain, and improve HR records generation, administration, and retention
• Accurately enter and maintain new hire and employee information in ADP, including personal details, job title, job function, compensation, home department, clearance, etc
• Assist and manage in Shared Services Freshservice tickets
• Manage FreshService verification of employment tickets and prepare employment verification letter as requested by employee or authorized parties
• Provide general administrative support to the Human Resource Team as needed, including filing, responding to employee inquiries, and updating internal trackers
• Prepare and draft termination/separation/change of status letters
• Update and process employee termination within ADP
• Responds to employment-related questions from new hires, employees, and supervisors, referring complex and/or sensitive matters to the appropriate Conducts appropriate follow-up and helps close out inquiries
• All other duties as assigned by leadership

Qualifications

Skills/Qualifications: Proficiency in Microsoft Office applications with emphasis in Word, Excel, PowerPoint, Outlook, and on-line search engines required. Familiarity with government contracting and related HR requirements. Previous experience with payroll systems is preferred, specifically ADP. Previous experience with applicant tracking systems is preferred, specifically iCIMS. Demonstrated knowledge and competence in HR statutory and regulatory requirements and best practices with PHR or SPHR desired

Education and Experience: Prefers a bachelor’s degree in Human Resource Management or a related field from an accredited institution. 1 to 3 years of human resources experience in the federal government contracting industry is preferred. Customer service experience is a plus.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers
• Ability to engage in and follow audible communications in emergency situations
• Ability to sit for prolonged periods at a desk and working on a computer

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $55,000.00 to $65,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.