Automotive Billing Clerk- Arlington Toyota
Indexed description
At Arlington Toyota, one of the Southeast’s highest-volume Toyota dealerships, we believe our people are the driving force behind our success. As a family-owned and operated dealership, we provide a fast-paced, team-oriented environment where hard work is recognized, growth is encouraged, and opportunity is endless.
If you are looking for a long-term career with stability, advancement opportunities, and a leadership team that supports your success, we want to hear from you!
What Arlington Toyota Offers:
- Competitive Pay
- Weekly Pay
- 5-Day Work Week
- Closed on Sundays
- Paid Holidays & Paid Time Off
- Medical, Dental & Vision Insurance
- 401(k) with Company Match
- Company-Paid Life Insurance
- Short-Term & Long-Term Disability Options
- Employee Vehicle Purchase Program
- Employee Discounts on Parts & Service
- Paid Training & Career Development
- Opportunities for Advancement & Promotions from Within
- Team Member Referral Bonuses
- Employee Recognition Programs
- Family-Oriented Culture
- Supportive Leadership Team
- High-Volume, Fast-Paced Environment with Career Stability
Position Overview
Arlington Toyota Careers is seeking an experienced Automotive Billing & Accounting Clerk to join our accounting team. The ideal candidate will have dealership accounting experience, strong organizational skills, and the ability to thrive in a high-volume environment.
This position plays a critical role in ensuring accurate billing, funding, reserve processing, reconciliations, and policy cancellations while supporting dealership financial operations.
Essential Duties & Responsibilities
Billing & Funding
- Bill all new and used vehicle deals accurately and timely
- Submit contracts and funding packages to lenders
- Verify all down payments and required deal documents before processing
- Calculate salesperson commissions based on current pay plans
- Submit commissions to payroll weekly
- Maintain commission schedules and minimum wage tracking
- Process trade payoff payments
- Post vehicle sales into accounting
- Post fundings and maintain CIT schedules
- Follow up on any outstanding fundings over 10 days old
- Clean and reconcile new and used vehicle schedules as needed
- Reconcile product provider statements monthly
- Process warranty and product cancellations
- Issue refund checks after proper verification
- Maintain cancellation schedules and payable reconciliations
- Submit monthly policy payables
- Run monthly rebate schedules
- Report aged rebates to management
- Follow up on outstanding manufacturer rebates
- Assist with rebate reconciliations and write-offs
- Assist with daily positive pay processing
- Backup support for deposits and payroll functions
- Additional accounting office duties as assigned
- Previous automotive accounting or dealership billing experience preferred
- High school diploma or equivalent preferred
- Strong attention to detail and organizational skills
- Ability to multitask in a fast-paced environment
- Excellent communication and teamwork skills
- Proficient with basic math and accounting functions
- Must be authorized to work in the United States
- Valid driver’s license required
- Must be at least 18 years old
Arlington Toyota Careers is proud to be one of the top-performing Toyota dealerships in the Southeast. We offer a professional environment with long-term career growth, supportive leadership, and the opportunity to be part of a winning team.
Apply today and grow your career with Arlington Toyota!
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