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Bassett Mechanical Linkedin · Posted 2mo ago

Accounts Payable Specialist

Kaukauna, Wisconsin, United States

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Indexed description

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team.

Position Purpose

Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule.

Position Responsibilities

  • Scan and/or upload accounts payable invoices into the software system, performing daily data entry and data validation to ensure accuracy and completeness.
  • Maintain good standing with vendors via monthly statements and answer accounts payable phone inquiries on a timely basis.
  • Take appropriate action on discrepancies found between invoices and purchase orders.
  • Follow up on credit memos due for returns or warranty issues.
  • Process paper and electronic inventory charge outs on a daily basis.
  • Provide and implement suggestions for improvements to the accounts payable processes.
  • Update budget to actual spending data on a monthly basis.
  • Perform purchase order and subcontract closing procedures on a monthly basis.
  • Administer monthly Accounts Payable Brainstorm meetings
  • Provide primary or secondary backup assistance for various functions within the accounting department.
  • Establish and follow-through on a personal, professional development plan.
  • Support and maintain a safe and Lean work environment.
  • Perform all duties within the quality management system and ISO standards.
  • Other duties as assigned by manager.

Summary Of Skills, Knowledge And Abilities

  • Prerequisites:
    • Minimum of an Associate’s degree in accounting; Bachelor’s degree in accounting is preferred.
    • Minimum of 4 years of work experience in construction accounting is preferred.
    • Knowledge of WI sales and use tax laws as they relate to construction contractors’ expenditures is preferred.
    • Basic understanding of accounting principles.
    • Efficient computer skills, including working knowledge of Microsoft Excel and Outlook.
  • Other Skills & Experience Required:
    • Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require “check-ins” with a manager.
    • Ability to perform a moderate level of analysis.Excellent communication (verbal and written) and customer service skills.
    • Ability to multi-task and prioritize.
    • Strong organization skills and attention to detail.
Direct Reports

  • None
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