Senior Executive Assistant

Title: Senior Executive Assistant

Location: New York, USA

Reporting to: Co-CEO & CEO

Overview

We are partnering with a high-growth, venture-backed technology company at the forefront of AI innovation. They are looking to hire a Senior Executive Assistant to support both the Co-CEO and CEO in New York. This is a critical, high-impact role for someone who operates at pace, brings structure to complexity, and acts as a true extension of senior leadership.

The Position

This position sits at the centre of the leadership team, ensuring seamless day-to-day operations while enabling the CEOs to focus on strategic priorities. You will be working in a fast-moving, high-performance environment where priorities shift quickly, and discretion is essential.

Key Responsibilities

Executive Support

• Provide high-level, proactive support to the Co-CEO and CEO
• Manage complex, ever-changing calendars across multiple time zones
• Coordinate internal and external meetings, including board and investor interactions

Operations & Coordination

• Act as a central point of coordination across leadership, teams, and external stakeholders
• Prepare agendas, briefing documents, and follow-ups for key meetings
• Track priorities and ensure alignment across multiple workstreams

Travel & Logistics

• Manage detailed international travel arrangements, itineraries, and last-minute changes
• Ensure seamless execution of all logistics with a high attention to detail

Communication

• Draft and manage correspondence on behalf of the CEOs
• Act as a gatekeeper while maintaining a professional and approachable presence

Project Support

• Support ad hoc projects and strategic initiatives as required
• Bring structure, organisation, and follow-through to high-priority tasks
  

Profile

• 8+ years’ experience supporting senior executives (CEO / Founder / C-suite level)
• Experience in fast-paced environments (technology, startups, finance, or similar)
• Highly organised with exceptional attention to detail
• Strong judgement and ability to handle confidential information with discretion
• Proactive, calm under pressure, and able to anticipate needs ahead of time
• Excellent communication skills, both written and verbal
• Comfortable operating in a high-growth, dynamic environment

Additional Information

• Office-based preferred (New York), with flexibility for hybrid working
• Competitive compensation package
• Opportunity to work closely with senior leadership in a high-growth, cutting-edge business

Application Process

This appointment is being managed on a confidential basis. Full details of the institution will be shared with shortlisted candidates at the interview stage.