Personal Assistant (CEO Support)

⚠️ IMPORTANT: This position is based in Tokyo, Japan. Please apply only if you are currently residing in Japan and have valid work authorization.

About the Role

We are a high-performance firm specializing in global advertising and e-commerce, operating at a fast-paced, high-scale level. We are seeking a Personal Assistant to directly support the CEO as a strategic partner, gatekeeper, and lifestyle manager.

This is not a typical administrative role. You will serve as the operational backbone of the CEO’s day-to-day success—managing both business priorities and personal logistics with precision and discretion.

Key Responsibilities

Executive Operations

• Own and manage the CEO’s calendar, including high-priority meetings and global travel coordination
• Handle sensitive communications and correspondence on behalf of the CEO

Strategic Liaison

• Act as the bridge between the CEO and internal teams
• Track project milestones and ensure alignment with the CEO’s vision

Personal Management

• Oversee personal logistics, including household and vendor coordination
• Manage confidential matters with the highest level of discretion

Decision Support

• Conduct research, prepare reports, and provide insights to support executive decision-making
• Ensure the CEO has the necessary information to operate efficiently

Qualifications

• Location: Currently residing in Japan with valid work authorization
• Language: Native or professional-level English proficiency; Japanese proficiency strongly preferred
• Experience: Proven experience in a high-level support role (Executive Assistant, Personal Assistant, or Chief of Staff), preferably in a fast-paced environment
• Skills: Strong organizational and project management skills; proficiency in modern office and communication tools
• Mindset: Highly proactive, adaptable, and capable of handling both strategic and day-to-day tasks with a “no task too big or small” attitude
• Education: Bachelor’s degree in Business, Communications, or a related field

📩 Application Process

If you meet all the requirements, please send your most updated resume to [email protected]

Note: This position will be employed under our partner firm in Japan.