Lease Administrator

We are looking for a Lease Administrator to support a real estate portfolio in Oak Brook, Illinois through a Long-term Contract assignment. This position centers on lease records, financial accuracy, and client-facing deliverables, with a strong emphasis on reconciliation work, tenant charges, and reporting. The ideal candidate is comfortable interpreting lease terms, managing billing details, and working across accounting and property management teams to keep information complete, timely, and audit-ready.

Responsibilities:

• Maintain lease information across lease administration platforms, ensuring records, documentation, and critical financial terms remain accurate and up to date.

• Review and interpret lease agreements to capture key business and accounting details, supporting proper billing and compliance with contractual obligations.

• Lead year-end CAM reconciliation activities for a portfolio of approximately 65 clients or properties, validating expense allocations and tenant recoveries.

• Examine operating expenses, tax charges, insurance amounts, and related billings to identify discrepancies and resolve issues promptly.

• Process recurring tenant charges such as base rent, CAM, and other additional rent items while ensuring invoices are issued accurately and on schedule.

• Reconcile tenant ledgers and monitor lease-related financial postings, partnering with accounting teams to support accounts receivable, accounts payable, and close activities.

• Prepare supporting schedules, variance reviews, and other financial materials needed for monthly reporting, year-end close, and audit requests.

• Coordinate with property management, accounting staff, and clients to answer questions, address exceptions, and deliver dependable lease administration support across the portfolio.

The salary range for this position is $23 to $31.68. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 3 years of experience in lease administration, property accounting, commercial real estate support, or a closely related function.
• Demonstrated hands-on experience with CAM reconciliations and tenant billing in a multi-property or multi-client environment.
• Working knowledge of lease accounting principles and the financial components commonly found in commercial lease agreements.
• Proficiency with Visual Lease or comparable lease administration systems, along with strong Microsoft Excel capabilities for analysis and reconciliations.
• Ability to manage account reconciliations, invoicing, and financial reporting with a high degree of accuracy and organization.
• Strong analytical thinking and problem-solving skills, especially when researching billing variances or ledger discrepancies.
• Effective communication skills with the ability to work well with both financial and non-financial stakeholders in a client service setting.

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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