Receptionist / Administrative Assistant

About Us

Vetro Building Envelope, LLC specializes in commercial building envelope and glazing solutions. We are currently seeking a motivated and organized Receptionist / Administrative Assistant to become a part of our team.

Position Overview

The Receptionist / Administrative Assistant serves as the first point of contact for visitors, clients, and vendors while providing essential administrative support to ensure smooth daily office operations. This role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering outstanding customer service.

The ideal candidate is energetic, detail-oriented, highly organized, and capable of managing multiple responsibilities with professionalism and efficiency.

Key Responsibilities

• Greet visitors, clients, and vendors in a professional and welcoming manner

• Answer, manage and direct incoming phone calls using proper phone etiquette

• Maintain organized filing systems, records, and office correspondence

• Perform data entry and general clerical duties with accuracy and attention to detail

• Schedule appointments, coordinate calendars, and assist with meeting arrangements

• Utilize Microsoft Office Suite and Google Workspace for daily administrative tasks

• Assist with invoice processing and bookkeeping support using Sage software

• Proofread documents and maintain accurate office documentation

• Managing supplies inventory and maintaining an organized office environment

• Provide general administrative support to management and team members as needed

Qualifications

• Previous experience in an administrative assistant, receptionist, or office support role

• Strong organizational skills with the ability to prioritize tasks effectively

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Strong customer service and interpersonal skills

• Ability to work independently and collaboratively in a team environment

• High attention to detail and professionalism

• Experience with Sage or similar accounting software preferred

• Bilingual Spanish-speaking skills are highly desirable

Benefits

• $20.00 - $25.00 /per hour (Based on Experience)

• Health, dental & vision insurance

• Health Savings Account

• 401(k) with company match

• Retirement Plan

• Unlimited PTO & holidays

At Vetro Building Envelope, you’ll join a supportive and collaborative team where your contributions are valued and your organizational skills make a direct impact. We are looking for someone who brings positivity, professionalism, and a strong work ethic to our growing company.