Executive Assistant

About the Role

This is a high-impact role at the centre of leadership operations for Thales in the Andean Region. As Executive Assistant to the Country Director, you'll be the person who makes things happen — managing a complex, fast-moving agenda, connecting stakeholders across geographies, and ensuring that nothing falls through the cracks. If you thrive in dynamic environments, anticipate needs before they're voiced, and take pride in flawless execution, this role is for you.

What You'll Do

• Own the executive's agenda — coordinating meetings, priorities and follow-ups across multiple time zones and business units.
• Serve as the key liaison between the Country Director and internal/external stakeholders, handling communications with professionalism and discretion.
• Prepare and translate documents, presentations and communications (Spanish ↔ English) to a high standard.
• Plan and coordinate domestic and international travel: flights, accommodation, itineraries and ground logistics.
• Organize leadership meetings, workshops, executive visits and employee engagement events end-to-end.
• Track action items, manage expense reports and keep administrative processes running smoothly.

Core Competencies

🔷 Proactivity & anticipation — you see what's coming and act before being asked.

🔷 Discretion & trust — comfortable handling sensitive information with full confidentiality.

🔷 Stakeholder management — confident communicating with senior leaders and external partners.

🔷 Execution excellence — detail-oriented, organized, and reliable under pressure.

What We're Looking For

• Bachelor's degree in Business Administration, Industrial engineering Languages or related field.
• 5+ years supporting senior executives, ideally in a multinational or matrixed organization
• Full professional fluency in English and Spanish — both written and spoken.
• Someone who takes ownership, stays calm and treats confidentiality as non-negotiable.
• Microsoft Office advanced.

📍 On-Site — Office based in Bogotá D.C. (Parque de la 93).

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