Firm Administrator

Firm Administrator - Litigation Law Firm

Location: Claremont, California

Employment Type: Full-time

A well-established litigation law firm is seeking an experienced Firm Administrator to oversee daily operations, personnel management, and business functions. This role works closely with firm leadership to support short- and long-term goals, ensure operational efficiency, and maintain compliance with firm policies and procedures. The ideal candidate is a confident leader with strong organizational skills, sound judgment, and experience managing professional staff in a law firm or similar environment.

Key Responsibilities

* Oversee day-to-day firm operations and supervise all employees

* Manage recruiting efforts and assess ongoing staffing needs

* Maintain employee handbook and ensure compliance with applicable regulations

* Oversee employee onboarding, offboarding, performance reviews, and personnel files

* Coordinate employee schedules and review timecards and overtime

* Serve as liaison with business insurers and outside vendors

* Assist attorneys with renewal and update filings with the State Bar of California and Secretary of State

* Maintain current firm-wide case lists

* Plan firm events and coordinate participation in sponsored events

* Supervise and oversee office administration, including oversight of the Beverly Hills office

Qualifications

* Minimum of 5 years of office management experience required

* At least 2 years of experience in an HR assistant or similar human resources role

* Strong leadership, communication, and people management skills

* Excellent organizational skills and attention to detail

* Ability to maintain confidentiality and exercise discretion and sound judgment

* Proficiency with Microsoft Office Suite and legal software

* Working knowledge of litigation processes, terminology, and workflow preferred

* High school diploma required; bachelor's degree preferred

* Prior law firm experience is a plus but not required

Compensation & Benefits

* Salary range: $150,000-$175,000 annually

* Competitive benefits package including health insurance, paid vacation, holidays, sick time, and 401(k)

Work Environment

* On-site position

* Location: Claremont, CA

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.