Executive Assistant

For one of our client, an asset manager in Geneva, we a looking for an Executive Assistant for an ExCo member. The assignment will start with a 6-months contrat to be extended further, with a permanent role as a possible option.

Responsibilities

• Managing a complex professional and personal schedule and making arrangements for regular international business trips (check-ins, flight and hotel bookings, visa applications, etc.).
• Taking telephone calls and managing requests from different people inside and outside of the firm.
• Organising and preparing documentation for internal as well as external meetings.
• Managing mails in English mostly.
• Managing expenses, invoices and other private related items.
• Helping organise team offsites and client events.
• Helping arrange logistics for regular team meetings, across offices around Europe.

Qualifications

• Minimum five years’ experience as an executive assistant at a commodity trading company or relevant financial services company.
• Excellent command of common IT applications (MS Office), especially PowerPoint and Excel.
• Excellent communication and customer service skills.
• Outstanding organisational skills and highly resourceful.
• Native level in English or C2 level; command of French or any additional European language would be a plus.
• Must be resident in Switzerland.

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected for an interview. Thank you for your understanding