Executive Assistant

Our client is looking for an experienced Executive Assistant to provide high-level support in a Contract role within the energy and natural resources sector. This position plays a central part in keeping executive operations organized, ensuring leaders stay informed, prepared, and focused on key business priorities. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing demands with professionalism and discretion.

Responsibilities:

• Oversee day-to-day executive support activities by tracking priorities, anticipating scheduling needs, and helping leadership remain aligned on upcoming deadlines and commitments.

• Maintain a demanding calendar by organizing meetings, calls, and appointments while resolving conflicts and adjusting plans as business needs change.

• Arrange domestic and business travel logistics, including itineraries, accommodations, transportation, and related scheduling details.

• Coordinate leadership sessions, board-related meetings, and special events by handling agendas, materials, logistics, and on-site preparation.

• Serve as a key point of contact between executives and internal or external stakeholders, including senior leaders, board members, vendors, and clients.

• Draft, format, and distribute presentations, reports, correspondence, and other executive materials with a high degree of accuracy and confidentiality.

• Process and monitor expense submissions, timesheets, and meeting-related budgets in accordance with delegated approvals and internal guidelines.

• Support special projects and administrative initiatives while identifying practical ways to improve office coordination, recordkeeping, and workflow efficiency.

• Bachelor’s degree in Business or a related discipline, or equivalent relevant experience.
• At least 7 years of experience providing administrative support to senior executives.
• Strong background in calendar coordination, executive meeting support, and travel planning.
• Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Solid understanding of administrative operations, document management, and office procedures.
• Excellent written and verbal communication skills with strong attention to detail, grammar, and discretion.
• Ability to manage multiple priorities in a fast-paced environment while maintaining sound judgment and discretion.
TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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