Executive Assistant

We are seeking a highly organised, proactive, and commercially aware Personal Assistant to support the COO within a fast-paced creative environment.

This role requires exceptional coordination skills, discretion, and the ability to manage competing priorities across operations, talent, production, clients, and internal teams.

(This is a fully office based role)

Key Responsibilities

Executive Support

• Manage the COO’s diary, meetings, travel, and day-to-day schedule
• Coordinate internal and external meetings across multiple stakeholders and time zones
• Prepare agendas, presentations, reports, briefing notes, and meeting materials
• Screen and prioritise emails, calls, and correspondence

Operational Coordination

• Support delivery of operational projects and company initiatives
• Liaise with department heads, creatives, freelancers, suppliers, and clients
• Help monitor workflows, deadlines, budgets, and resource planning
• Maintain operational documentation and reporting systems
• Assist with event planning, shoots, launches, or production logistics where required

Communication & Stakeholder Management

• Act as a key point of contact on behalf of the COO
• Build strong relationships across internal teams and external partners
• Handle confidential and sensitive information with professionalism
• Ensure smooth communication between operational and creative teams

Administrative Support

• Process expenses, invoices, purchase orders, and approvals
• Organise contracts, filing systems, and digital records
• Support onboarding and coordination of freelancers or new starters
• Assist with office management tasks when needed

Skills & Experience

Essential

• Previous experience as a PA, Executive Assistant, or Operations Coordinator
• Experience working within sports, entertainment, creative, media, or fast-moving commercial environment
• Exceptional organisational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and ability to prioritise effectively
• Proficiency in Microsoft Office and Google Workspace
• Ability to remain calm under pressure and adapt quickly

Personal Attributes

• Proactive and solutions-focused
• Professional and discreet
• Confident communicator
• Highly dependable and resourceful
• Collaborative with a positive attitude
• Passionate about creative industries and culture

Salary up to £65,000 plus amazing benefits.