Executive Assistant

Do you enjoy the idea of playing a pivotal role in the success of a key function of a global investment house?

In this role, we are looking for an organized and reliable Executive Assistant who will support the Head Investments and will have direct exposure to international business situations and to a wide range of counterparts.

Please note this is a 100% role due to workload required.

What would your role be?

• Independently and professionally manage the secretariat of the Head Investments and support him in his day-to-day business by thinking independently and with foresight.
• Manage the demanding agenda with overview and care, taking minutes during meetings but also planning and coordinating internal and external meetings, townhalls, offsite workshops, and other special events and ensuring structured and timely follow-ups.
• Support selected Business Management tasks beyond the classic Executive Assistant role (e.g. creating strategic management documents and presentations, consolidation of financial data from various stakeholders etc.)
• Manage other general administrative tasks (e.g. checking and allocating invoices, accepting expenses) efficiently and critically and plan and coordinate business trips, including booking of hotels, flights, restaurants and meetings.
• Handle internal and external correspondence in German and English on a high professional level.
• Act as a trusted point of contact for internal and external stakeholders, always ensuring professional representation of the Head Investments.

What are we looking for?

• Similar experience, preferably within an international company in the financial industry (Asset Management, Investment Banking, Private Banking, Insurance).
• Minimum of 3 years’ experience as an executive assistant
• Excellent organizational and prioritization skills with the ability to manage a demanding agenda
• High level of discretion, reliability and a service-oriented mindset
• Ability to provide support for Business Management tasks
• Commercial training or similar, ideally supplemented by further training as an executive assistant and/or assistant; a bachelor’s degree is a plus.
• Excellent MS Office skills (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
• Excellent written and spoken German and English skills and the ability to communicate with stakeholders on all seniority levels are a must.
• Experience working in a fast-paced environment.

What do we offer?

• Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
• Friendly, diverse team in an open-office space.
• All the latest technology to help you excel and advance.
• Agile environment in how we think, the way we work and our trust for each other.
• Flat hierarchy with collaboration at all levels.
• Campus feeling and a collaborative spirit.

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

Why Vontobel?

At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.

Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.

Do you want to be Vontobel?

Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.

At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.

If you have any questions you can contact us through our contact form.