Administration officer cum HR coordinator

key job responsibilities

• Submitting invoices on the tax portal and download monthly purchase invoices to share with the accounting team.
• Issuing visas for Egyptians outside Egypt and for non-Egyptians inside Egypt.
• Paying monthly bills (electricity, phone, Wi‑Fi, rent and maintenance).
• Office maintenance and related tasks.
• Flight and hotel bookings.
• Event and training reservations.
• Reports on onboarding and offboarding employees.
• Issuing new employees’ contracts.
• Follow up on tenders and deliver them.
• Collect cheques from customers and deposit them in the bank.
• Translate news into Arabic or check Arabic articles before publication.
• Create invoices in the portal and send them to clients.
• Correcting, adding to, and deleting from medical insurance as needed.
• Renew the CR every 3 months.
• Submit newcomers and exits in SI and provide a monthly report.
• Submit Form 2 in SI every January with updated salaries.
• Send the monthly social insurance salaries report to the payroll team.
• Update the HR team with changes in Egyptian labor law.
• Translate and send announcements issued by the Egyptian workforce.

For Newcomers employees

• Sign the contract physically upon arrival.
• Collect all required documents from the newcomer.
• Open a new bank account in CIB (CIB Bank) for the employee.
• Submit C1 in SI (Social Insurance) as part of onboarding.
• Deliver custody items (laptop, SIM card, phone, parking access) to the employee.
• Submit to medical insurance enrollment for the newcomer.
• Provide ongoing support for updates related to medical insurance as needed.
• Send newcomers information to the workforce office.

For Exits employees

• Submit C6 (exit form) in the system.
• Sign the exit documents and complete required paperwork.
• Retrieve all custody items (laptop, SIM card, phone, parking access) from the employee.
• Return the employee’s documents to them.
• Remove the employee from medical insurance coverage.