Sr. Executive Assistant

We are looking for a highly organized Sr. Executive Assistant to support senior leadership at a university setting in New Jersey. This Contract position requires a detail-oriented individual who can manage complex schedules, coordinate travel, and keep executive priorities moving efficiently in a fully onsite environment. The ideal candidate brings strong judgment, effective communication, and the ability to handle confidential matters with discretion.

Responsibilities:
• Oversee demanding executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments.
• Arrange domestic and international travel, including transportation, lodging, and itinerary planning, while adapting quickly to changes.
• Coordinate meeting logistics for executive sessions by securing spaces, confirming attendees, and distributing relevant materials.
• Prepare presentations, correspondence, and other administrative documents using Microsoft Outlook and PowerPoint.
• Track important deadlines, follow up on action items, and help maintain momentum on leadership initiatives.
• Serve as a central point of contact for administrative coordination across internal teams and university stakeholders.
• Support onsite executive operations by anticipating needs and managing high-priority requests with care.
• Proven experience providing high-level administrative support to senior executives.
• Strong background in calendar oversight and complex scheduling management.
• Demonstrated ability to book and coordinate travel arrangements with accuracy and attention to detail.
• Experience supporting executive meetings and handling related logistics.
• Proficiency with Outlook and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills paired with sound judgment and discretion.
TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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