Accounts Payable Clerk

Job description:

Position Summary

The Accounts Payable Clerk is responsible for managing the flow of vendor invoices within the company’s document management system, ensuring invoices are accurately uploaded, organized, and routed for approval. In addition to supporting the accounts payable process, this role assists with general office organization, maintains key office documentation, and performs receptionist duties to support overall office efficiency. Additionally, the position will cross train with accounts receivable clerks to provide support with invoicing and related tasks as needed.

Key Responsibilities

• Oversee the main accounts payable email inbox for the company.
• Upload and route payable invoices into document management system for entry into ERP system and for manger approval.
• Match purchase orders and invoices to ensure accuracy and completeness.
• Maintain and review transactions in corporate spend management platform.
• Obtain proper approvals and resolve discrepancies or billing issues with vendors or internal departments.
• Maintain vendor files, including W-9 forms and up-to-date contact/payment information.
• Assist with month-end closing by ensuring all invoices are recorded in the correct period.
• Support audits by providing documentation and explanations as requested.
• Communicate effectively with vendors, purchasing, and other departments regarding invoice or payment status.

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or Business preferred.
• 1–3 years of accounts payable or general accounting experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and problem-solving abilities.
• Knowledge of basic accounting principles and general ledger coding.

Preferred Skills

• Experience with invoice approval workflows or document management systems.
• Familiarity with three-way match process and ERP systems.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, IFS, SAP, or similar).

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance

Work Location: In person