Executive Assistant to Senior Leadership

Join a fast-paced and highly visible leadership environment supporting executive decision-making at a global scale while managing complex schedules, high-level priorities, and critical communications. This role offers exposure to senior stakeholders, international coordination, and high-impact business operations where precision and discretion matter every day.

Primary Services is excited to announce the role of Executive Assistant for a large global organization seeking an experienced professional to support executive-level operations within a highly dynamic environment. You'll provide direct support to senior leadership, managing competing priorities, handling sensitive information, and meeting time-critical deadlines while ensuring seamless administrative and operational execution across multiple time zones and business functions.

Responsibilities

• Manage executive email inbox by screening, prioritizing, and tracking correspondence to ensure timely responses.
• Maintain and optimize executive calendars, resolving scheduling conflicts and coordinating across senior stakeholders.
• Coordinate meeting logistics, including agendas, materials, attendance, and follow-up actions.
• Support executive leadership with ongoing tracking of action items and progress reporting from key meetings.
• Arrange complex domestic and international travel itineraries with attention to timing, cost efficiency, and business requirements.
• Process expense reports with complete supporting documentation and accurate coding in accordance with internal policies.
• Safeguard and handle highly confidential and sensitive information daily.
• Liaise with internal and global stakeholders across multiple time zones to ensure alignment and communication flow.
• Maintain awareness of business priorities to anticipate scheduling and administrative needs.
• Support time reporting activities and ensure accurate records of meetings, correspondence, travel, and events.
• Coordinate special projects, events, and executive-level engagements, ensuring deadlines are met under shifting priorities.

Qualifications

• Minimum 5–8 years of experience as an Executive Assistant or Senior Administrative Assistant supporting C-level or VP-level leaders.
• Fluency in English required, both written and verbal.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience managing complex executive calendars and global travel arrangements.
• Proven ability to process expense reporting systems and maintain detailed administrative records.
• Experience working across international time zones and global organizational structures.
• Strong familiarity with handling confidential and restricted information in a professional environment.
• Ability to maintain accurate documentation related to meetings, correspondence, and executive activities.
• Experience with enterprise scheduling, travel, or ERP systems preferred.