Digital Tools Manager & HubSpot Admin (f/m/x)

Fast Facts
Fast Facts 

• Expertise: HubSpot CRM Admin, first level user support, marketing & sales automation, digital transformation, digital marketing tools 
• Location: Salzburg, Austria 
• Full-time:   40h/week
• Level: Professional  (3-6 years experience)
  

Are you passionate about HubSpot, digital transformation, marketing & sales automation? Let’s strengthen our CRM & digital automation growth - together!
Join our Marketing team and drive real impact on CRM administration and digital tool adoption with us. Take the chance to become part of a strategic HubSpot account to continue our success stories with a solution-oriented team. You ensure a smart 360° CRM so that our digital marketing tools run smoothly across all customer touchpoints and evolve with the needs of our global teams. You support operations with a growth mindset and manage multiple projects proactively.
Your tasks 

• Manage, maintain and continuously improve our HubSpot system as a CRM operations admin
• Provide first‑level user support and coordinate tasks with internal teams, subsidiaries and external providers
• Evaluate and roll out new features (e.g., Breeze AI) and drive internal adoption
• Monitor and support integrations (e.g., connected apps) and ensure reliable synchronizations
• Build and optimize marketing and sales automations and CRM workflows
• Drive structured data, data-quality standards, processes and consistency
• Evolve standardisations and scalable processes for global system growth
• Contribute to company‑wide digital projects, to user experience and to the Marketing Knowledge Base via documentations
• Work collaboratively within our team and across the marketing, sales and IT departments
  

Your profile

• Hands‑on experience with HubSpot (e.g., CRM, CMS, automation) and digital marketing tools
• Solid understanding of HubSpot CRM & CMS architecture, integration logics, automation workflows, data models and sandboxes
• Professional experience in user support, troubleshooting and onboarding
• Experience in maintaining systems (e.g., monitoring, setup, change requests, testing, cleanup) and adoption across departments
• Practical knowledge of AI use cases and LLMs
• Skills in project management and a structured working style
• Strong communication, collaboration and team-oriented skills
• Basic web skills (e.g., HTML, JavaScript), fluent English (B2) and basic German (A2 or higher)
  

Depending on professional experience, this position is at least classified according to the IT collective agreement in ST1/entry level. The final gross salary is in line with the market and is based on your training, qualifications and experience.
This position is part of the Marketing team.
Which special skills/soft skills should I bring to the table?
Are you a team player with a hands-on mentality, flexible and with an inner urge for new approaches and angles? Cool! Sounds like a great fit. We like to make plans and enjoy working together. We are hands-on and always up to date. Together we create memorable experiences for both customers and employees, both online and offline.
More information
And did you know? Our marketing team had a great time at UNBOUND last year. Maybe you'll join the team next year!
Interested?
We are COPA-DATA, a global independent software development company. We solve highly complex tasks as per our motto:
There is always an easier way.
zenon is our successful software platform, developed for automation and digitization projects as well as to implement sustainability goals in production companies. You've probably enjoyed food or drinks, have taken medication or a ride in a car that was produced with the help of zenon. Or maybe your electricity provider works with our software? It's quite possible that we've already been connected, even if indirectly.
Benefits

• Flexible work times
  

Everything is possible. Stay fully flexible and balanced. Early riser or night owl? No matter. However, we firmly believe that collaborating is best done in person, especially when it comes to crucial solutions.

• Company pension plan
  

Benefits for today and tomorrow. COPA-DATA offers all employees a voluntary pension plan. It can be increased individually with your own, tax incentivised contributions.

• Health
  

Active and healthy. In addition to the occupational health care provided by our company doctor and occupational psychologist, we offer weekly Shiatsu. We cover a part of the costs. There are also discounted private health insurance rates by means of group health insurance.

• Home office
  

Easy planning with the option to work from home 2 days a week.

• Real work life balance
  

We strive for the best possible transparency. Our work policies ensure clarity, appreciation and fairness.

• Lunch allowance
  

A food allowance to suit your taste. The monthly top-up can be redeemed in all restaurants and at delivery and take out service Lieferando, both at work and at home.

• Company bike
  

Stay mobile, for the environment and for your finances. Take out a tax-deductible bicycle lease from Firmenradl.at. It also keeps you fit.

• Further education/training
  

Stay at the forefront, always. We offer you selected cutting-edge further education as well as training opportunities, courses and coaching.

Your path to us

• CV Screening
  

A good CV speaks for itself. Ideally succinct, to the point and just like you.

• Meeting in person
  

We prefer to talk openly, in person and in detail. If things have to move quickly, we can meet online. That’s all we need for a first impression. Sounds good?

• Trial Day
  

You’ll get to know the people you're going to work with and the tasks you’re going to work on. You’ll get an idea of who we are and can show us who you are. Let's talk freely. We'll take our time, so we can find out together if we're a match.

• Signing the contract
  

Off to new shores together. Your onboarding will be tailored to you. We don’t care about hitting goals immediately, but about seeing you grow alongside us.