Personal Assistant to Chief Executive Officer

⚠️ Important: This position is based in Tokyo, Japan. Applications will only be considered from candidates who are currently residing in Japan and hold valid work authorization.

We are a high-performance firm specializing in global advertising and e-commerce, operating at a fast-paced, high-scale level. We are seeking a Personal Management Assistant to directly support the CEO as a strategic partner, gatekeeper, and lifestyle manager.

This is not a typical administrative role. You will serve as the operational backbone of the CEO’s day-to-day success—managing both business priorities and personal logistics with precision and discretion.

Key Responsibilities

Executive Operations

• Own and manage the CEO’s calendar, including high-priority meetings and global travel coordination
• Handle sensitive communications and correspondence on behalf of the CEO
• Ensure the CEO is consistently well-informed on all matters—both business and personal—through proactive and timely communication

Strategic Liaison

• Act as the bridge between the CEO and internal teams
• Coordinate with consultants and external partners as needed
• Track project milestones and ensure alignment with the CEO’s vision

Personal Management

• Oversee personal logistics, including household coordination and vendor management
• Assist the CEO with personal matters such as errands and household upkeep
• Provide hands-on, day-to-day support based on the CEO’s needs

Operations & Documentation Support

• Handle documentation and administrative processes
• Take charge of assisting with visa renewals, company registrations, and related requirements
• Manage confidential matters with the highest level of discretion

Decision Support

• Conduct research, prepare reports, and provide insights to support executive decision-making
• Ensure the CEO has the necessary information to operate efficiently

Qualifications

• Location: Currently residing in Japan with valid work authorization
• Language: Native or professional-level English proficiency; Japanese proficiency strongly preferred
• Experience: Proven experience in a high-level support role (Executive Assistant, Personal Assistant, or Chief of Staff), preferably in a fast-paced environment
• Skills: Strong organizational and project management skills; proficiency in modern office and communication tools
• Mindset: Highly proactive, adaptable, and capable of handling both strategic and day-to-day tasks with a “no task too big or small” attitude
• Education: Bachelor’s degree in Business, Communications, or a related field

📩 Application Process: If you meet all the requirements, please send your most updated resume to [email protected]