Proceedings Coordinator

Join our team, sharing the latest scientific advances in light-based technologies from around the world, including biomedical optics, astronomy, lasers, solar, nanotechnology, and more! Make a difference by doing important work with a successful, international not-for-profit organization.

This is a full-time, 40 hours-per-week position with flexible work hours. Pay range, depending on experience, is $24.23 to $35.14 hr. This is a non-exempt position. Physical work location in Bellingham, WA.

Description of duties:

• Coordinates the publication of conference proceedings content, including manuscripts and other digital media.
• Works with conference chairs and authors to ensure timely, accurate publication, while maintaining appropriate editorial standards and style.
• Maintains daily correspondence with authors, conference chairs, and other departments within SPIE to ensure that deadlines are met.

Education & Experience Requirements:

• Bachelor’s degree, or equivalent editorial or publishing project management experience.
• Strong organizational and communication skills, both oral and written.
• Ability to manage multiple priorities with multiple overlapping deadlines.
• Strong facility with word processing, database, and spreadsheet software.

Compensation and Benefits package includes:

• Competitive wages, annual discretionary bonus. Pay range, depending on experience, is $24.23 to $35.14 hr. This is a non-exempt position.
• Medical, dental & vision benefits provided (100% employer-paid premium for the employee, 75% employer-paid premium for the dependents).
• Defined retirement contribution: SPIE provides an automatic 5% contribution, PLUS SPIE offers UP to 5% matching contributions and 25% vesting each year, 100% vested after 4 years.
• Paid Time Off plan begins at 31 days per year.
• Health savings accounts are partially funded by SPIE.
• Flexible spending accounts for dependent care and dental/vision expenses are available.
• Employee life & disability insurance provided, dependent life insurance & Long-Term Care insurance available through payroll deduction.
• Many learning & development opportunities, including tuition reimbursement & leadership development.

Location: Physical work location in Bellingham, WA. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Culture: At SPIE, we believe innovation thrives when people feel valued, supported, and empowered. We cultivate a culture of curiosity, collaboration, and continuous growth—where diverse perspectives are embraced, bold ideas are encouraged, and every voice matters.

SPIE is committed to creating a diverse environment and is proud to be an equal opportunity employer. SPIE provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

All application materials must be received by 5:00 PM on May 15, 2026.