Accounting Technician

This position requires the knowledge of established laws, policies, and procedures, which controls most of the actions in this position. Other duties and tasks are routine in nature and performed under little supervision following standard procedures. Independent judgment, subject to supervisory oversight, is used when there are no available policies and procedures. Position reports to the Manager Accounting. Agency Summary

The purpose and mission of the Marion County Auditor’s Office is to provide oversight, management, and processing of city and county financial transactions. These include, but are not limited to, property deductions, refunds, and settlement with the units of government, vendor invoices, revenue receipts, payroll and related tax withholdings and all other applicable processing of revenues and expenditures of the city and county. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Manage accounts payable using accounting software and other programs
• Handling accounts payable for city departments and county agencies
• Establishing and maintaining relationships with departments, agencies, and new and existing vendors
• Ensuring bill are paid in a timely and accurate manner while adhering to agency protocol and procedures
• Processing invoices due for payment
• Comparing purchase orders, prices, terms of payment, other charges and verifying accurate coding of transactions for the financial system
• Processing transactions and performing accounting duties such as recording and reviewing entrees
• Reviews completed work assignments to assure data accuracy and completeness
• Verifies data to assure appropriate accounting and reporting processes
• Calculates columns of numbers to assure proper charges
• Reviews materials and verifies data for accuracy and completeness
• Investigates problem situations, creates and or modifies account data
• Balances total with requisite receipts, vouchers, supporting documents to verify accuracy and assure proper accounting procedures
• Identifies data inaccuracies; participates in entering necessary corrections into computer systems
• Informs management of recurring problems and or program modification needs for accuracy
• Greets visitors; answers phones; provides standard detailed information concerning work unit operations and procedures
• Determines appropriate course of action to resolve invoice problems and informs manager of issues requiring attention
• Confers with superior to discuss work processes, plans and actions to be taken
• Presents and resolves difficult problems and concerns; receives guidance and instruction
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

High School Diploma or equivalent with one (1) year prior work-related experience in accounting or bookkeeping is required. Exceptional internal and external customer service whether face to face or telephonically in a professional and courteous manner. Knowledge of spreadsheets, databases, and other software is required. Must be able to type, update or create reports and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects and/or ideas. Individual must be able to communicate effectively both in oral and written formats.

Preferred Job Requirements And Qualifications

Associate’s Degree in Accounting.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of 20-pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally