Office Assistant

CBRE is a professional services firm specializing in real estate services and investment management. We are the largest real estate firm in the world, with more than 140,000 people in more than 100 countries where we serve the local, regional and global real estate needs of our clients.

CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales..

CBRE SEE office is a fully owned corporate office, offering a full range of integrated real estate services across eight countries within the South Eastern Europe region - Slovenia, Croatia, Serbia, Bulgaria, Bosnia & Herzegovina, North Macedonia, Albania and Montenegro. CBRE SEE head offices are located in Belgrade, Sofia, Zagreb and Ljubljana.

To support both the senior team and current and projected workflow demands, CBRE SEE is looking for Office Assistant, with base of operations in Sofia, Bulgaria.

Specifically, the new recruit will provide administrative support for business operations to the team.

Key Responsibilities

• Ensure the smooth and effective running of the office at all times; with all necessary stationery and material
• Answering, screening and forwarding phone calls and liaising with clients competently and in a professional manner, taking and passing on accurate and detailed phone messages in a timely manner
• General administrative support: responsible for receipt, opening, sorting, prioritizing, and distributing inbound mail; producing letters; booking couriers, transport, etc.
• Types, formats, and produces various document such as proposals, requests, presentations, correspondence, and reports
• Meeting Coordination: maintains calendar and contact database, schedules appointments, completes travel or conference calls arrangements
• Assist and support team in their daily tasks
• Process and prepare financial and other business forms
• Collect and enter data for various financial spreadsheets
• Create, send, and follow up on invoices
• Communication with external accountants, as requested
• Communication with Tax Office and local government authorities
• Adhere to the company's or organization's financial and other policies and procedures
• Prepare market analysis, proposals and presentations for clients, including identification and selection of office premises
• Record and store documentation and complete correspondence with company clients
• Perform ad-hoc business support to the team as required

Person Specification/Requirements

Education and Experience

• Degree Level - Bachelor’s degree with a preference in Finance or Economics, Business studies, or related field.
• Excellent communication skills
• Excellent team worker
• Computer and software literate
• Advanced level of English language
• Advanced knowledge of financial terms and principles. Ability to collect, analyse and summarize complex accounting data. Conduct basic financial analysis.

Personal Attributes

• Excellent written and verbal communication skills
• Strong organizational and analytical skills
• Ability to build working relationships across in a team environment
• Assertive, persuasive and self-motivated
• Commitment to continually developing ability and skill base
• Critical thinking and problem-solving skills
• Planning, organizing and decision-making
• Ability to effectively present information

IT Technical Abilities

• Advanced knowledge of technical literacy; fast learning and adaptation skills

CBRE SEE offers

• Dynamic international working environment
• An opportunity to have a career growth within CBRE
• Competitive terms
• Professional development and mentorship
• An opportunity to become member of the largest real estate firm in the world
• A pleasant and supportive working atmosphere.

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted and provided with feedback.