Project Coordinator

About Setpoint

Since 1983, Setpoint Systems Corporation has been the gold standard for systems integration in the Rocky Mountain Region. With over 4,000 systems installed, our legacy is rock-solid—but our future is even bigger. We are currently scaling at a rapid pace and are looking for a high-energy, Project Coordinator.

We seek a highly organized, self-starting, and proactive Project Coordinator to work directly with the Chief Executive Officer (CEO) to provide administrative and operational support to our operations teams. This is a critical role that requires impeccable judgment and a commitment to maintaining great communication, with growth opportunities into several different departments.

Pay Range: $28 - $38 /hour

Position Summary

The Project Coordinator is the primary point of contact and organizational anchor for the CEO's office. You will manage a complex workflow to ensure the CEO's time and focus are entirely dedicated to strategic leadership and core business priorities. The individual must exercise extreme discretion, professional judgment, and a high degree of proactivity while assisting in the management of the operations department.

Key Responsibilities (What You Will Do)

• Executive Scheduling & Time Management: Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity
• Logistics Expert: Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes)
• Communication Gatekeeper: Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials
• Correspondence: Receive, screen, and manage all incoming/outgoing correspondence. Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO
• Global Travel: Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries
• Administrative & Financial Support: Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems
• Special Projects: Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met

Required Qualifications & Experience

• Experience: Minimum of 5-7 years of progressively responsible experience supporting operational teams
• Proven Track Record: Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics
• Education: Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications
• Technical Proficiency: Expert proficiency in the Microsoft Office Suite, expense reporting systems, and the ability to rapidly master communications tools

Core Competencies (The Right Fit)

The ideal candidate will excel in the following areas:

• Interpersonal & Communications Skills: Exemplifying discretion and professionalism
• Organizational & Execution Skills: Flawless attention to detail and proactive planning
• Problem Solving & Accountability: The ability to anticipate needs and resolve issues independently

How To Apply

Please submit your resume and cover letter detailing your experience supporting executive leadership.

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